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39 Jobs Found 

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Office Manager

Sigmar

Dublin, Dublin
19 days ago
Dublin, Dublin
€35k - €37k Per Year
19 days ago
€35k - €37k Per Year

Office Manager

Our client is seeking an office and operations manager to join their team based in Dublin City Centre, role will be onboarded remotely for time being.
Candidates will ideally come from a project management background and must have strong senior administrative experience.

Responsibilities:
• Project support – Managing events and running large training projects.
• Diary management and travel arrangements.
• Management of property, liaising with multiple stakeholders.
• Finance Administration, invoicing, credit notes, expenses, Bank reconciliations.
• PA support to Senior Management.

Requirements:
• Candidates must have minimum of two years in a senior administrative role.
• Proficient in MS Office, candidates must be tech savvy.
• Strong communication skills.
• Strong organization skills.
• Ideally coming from a project support background.

Please apply now or contact Aisling at Sigmar.

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

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Office Manager

Osborne

Dublin, Dublin
18 days ago
Dublin, Dublin
18 days ago

We are recruiting for our client based in Dublin city for an exciting Office Manager role.  This will be a busy varied role and we are looking for someone with senior administration experience, who shows initiative, and is looking to progress in their career.

You will be working with a close-knit, friendly team. You will be based remotely initially, and be responsible for answering the phone, organizing meetings, manage deliveries and be the main contact for suppliers and day to day running of office. When you are back in the office you will also be required to meet and greet clients.

  • Salary DOE
  • Excellent central location – beside Luas, Bus and close to train lines
  • Permanent position

 

Key Responsibilities:

  • Running office and insurance administration departments
  • Answering phone and email
  • Meet and greet clients
  • Scheduling regular meetings
  • Coordinating spreadsheets
  • Act as point of contact for all providers and suppliers
  • Monitor and replenish office stationary
  • Looking after I.T issues as they arise
  • Issuing reminders to clients

 

Requirements:

  • Excellent Communication and Interpersonal skills
  • Excellent attention to detail
  • Proven organisation and time management skills
  • Experience with Microsoft Office Software
  • 2+ years’ experience in a similar role

 

For more information please apply through the link provided for the attention of Naomi McGrath

If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided

Please submit your updated CV in Word Format

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Office Manager

Hays Ireland

Dublin City Centre, Dublin
4 days ago
Dublin City Centre, Dublin
4 days ago

Office Manager/Receptionist, Dublin City, €32,000 DOE, Marketing Industry
Your new company
Could you see yourself working in one of Ireland's leading marketing companies based in Dublin City? With more than 20 years' experience, your new organization holds accounts with many well-known brands and an office located in the heart of Dublin City Centre. They are now seeking a part-time Office Manager/Receptionist for a 7 month period, with a typical working week being Monday to Friday from 9-2 with Hybrid working.
Your new role
As the office manager of this company you will be responsible for ensuring all areas of the office are ready to welcome guests and fully stocked for staff at any time. You will be willing to assist fellow office members with administration tasks, while manning a busy reception desk where you will take a high volume of calls, sort incoming and outgoing post while responding to emails. You will be arranging meetings, arranging transport, arranging flights and accommodation, or and liaising with the nominated travel agent when necessary. You will also be the key contact for all office suppliers and while managing the key holder list.
What you'll need to succeed
As the Office Manager you will have recent relevant experience in a similar role and have proven experience in providing first-class customer service. You will be familiar with prioritising your own workload and working on your own initiative. You have the desire to and have experience of working in a fast-paced environment where no two days are the same. You must have excellent verbal and written English and be comfortable using all Microsoft Office programs.
What you'll get in return
You will be earning a salary of up to €32,000 per annum depending on your experience and as the office manager of your new company you will enjoy the benefits of hybrid working, splitting your week between working from home and in the office. . You will gain invaluable experience with a renowned Irish company which will further develop your skills while working with a branding market leader who have a friendly and welcoming company culture. Your hours of work will typically be 9-2 Monday to Friday however these hours may be extended from time to time to cope with work volumes . You will be in the heart of Dublin City and have access to the Luas, Dublin Bus and the Dart line.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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Office Manager

Sigmar

Dublin, Dublin
19 days ago
Dublin, Dublin
€35k - €37k Per Year
19 days ago
€35k - €37k Per Year

Office Manager

Our client is seeking an office and operations manager to join their team based in Dublin City Centre, role will be onboarded remotely for time being.
Candidates will ideally come from a project management background and must have strong senior administrative experience.

Responsibilities:
• Project support – Managing events and running large training projects.
• Diary management and travel arrangements.
• Management of property, liaising with multiple stakeholders.
• Finance Administration, invoicing, credit notes, expenses, Bank reconciliations.
• PA support to Senior Management.

Requirements:
• Candidates must have minimum of two years in a senior administrative role.
• Proficient in MS Office, candidates must be tech savvy.
• Strong communication skills.
• Strong organization skills.
• Ideally coming from a project support background.

Please apply now or contact Aisling at Sigmar.

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

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Office Manager

Randstad Financial Services

Cork, Cork
18 days ago
Cork, Cork
£20k - £21k Per Year
18 days ago
£20k - £21k Per Year

We are looking for a Part-time office manager to work for our client who are a leader in the Automotive industry.

Location: Cork, Ireland

Summary of Responsibilities

  • In market point of contact for office facilities including liaison with landlord and facilities suppliers
  • Local Aurora coordinator and local supplier purchase orders and quotations. Responsible for local invoice controls/account payable queries including the upload of invoices to iPROOF and related spreadsheet tracking
  • Provide ad-hoc support to Directors including calendar management and expense submissions where required
  • GDPR Compliance Lead
  • Responsible for local certifications including ISO/WEE/REPAK/WASTE/ELV/FIRE SAFETY
  • Local Internal Control/Audit/MCRP lead
  • Provide local administration (Incl Key Numbers/Fleet Numbers/Mail/Phones)
  • Provide support with local direct sales administration
  • Responsible for managing pool vehicle usage and associated vehicle release documentation and spreadsheet tracking
  • Provide local support for in market vehicle programme schemes (Company cars/lease cars/employee vouchers/PR vehicles including related spreadsheet controls)
  • Support Directors in development of MS PowerPoint presentations and other documentation related to employee and dealer meetings
  • Provide local support for dealer objectives/volume rebate communications where required
  • Site health and safety lead
  • Provide lead support for annual ISO audit
  • Provide support with dealer portal communications where required
  • Local lead for dealer registration queries, CoCs, stat codes, birth certs, ROS, VRT 40's and Penta administration
  • Provide support with dealer credits and debits Peoplesoft process where required/Monitor dealers account receivables/credit limits
  • Leading vehicle registration set up with Irish Revenue Commissioners and Product Brand Teams
  • Provide project specific support where necessary


Qualifications and Skills

    • Effective time management skills with the ability to manage competing tasks to completion
    • High levels of proficiency in all Windows based applications including word, excel and PowerPoint
    • Strong interpersonal skills with the ability to build effective working relationships
    • Excellent oral and written communication, presentation and negotiation skills
    • Excellent organisational skills and attention to detail with the ability to meet deadlines
    • Self- motivated with the initiative and ability to develop and implement ideas and process improvements
    • Ability to share knowledge and educate others on policies, processes and new initiatives

  • Experience of working within a controlled environment, for example having previously managed activities such as local procedures, standards, business continuity plans, department DRIM etc.

Randstad encourage applications from individuals of all ages & backgrounds. Whilst appointments will be made on merit alone candidates must be able to prove their right to work in the UK or the Republic of Ireland (as relevant). Randstad acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003

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Administrator – Financial Services

Webrecruit Ireland

Sandyford, Dublin
16 days ago
Sandyford, Dublin
€22k - €24k Per Year
16 days ago
€22k - €24k Per Year

Administrator – Financial Services

Sandyford, Co. Dublin (currently home based due to COVID-19)

 

Are you a customer service or administration professional with an outstanding eye for detail? Want to develop your career, grow and progress within the financial services industry? If so, read on.

 

The Company

 

Our client is one of the leading insurance premium finance companies in the UK and Ireland. Since 1988, they have helped businesses and individuals pay for their insurance by spreading the costs over regular instalments, instead of paying the whole premium up front.

 

They’re looking for an Administrator to join their team on a full-time basis. Internally, this role is known as Operational Specialist.

 

While their offices are based in Sandyford, our client is currently operating on a work from home basis.

 

The Benefits

 

- Salary of €22,000 - €24,000 per annum DOE

- Pension

- 25 days’ holiday

- Competitive benefits package

 

This is the perfect opportunity in which to build on your existing experience and gain specialist knowledge of the financial service industry.

 

Our client’s working environment is fast-paced and exciting and their teams are filled with dedicated experts who are pushing the company’s solutions and market share to the next level. You’ll be joining this incredible band of talented individuals and build a rewarding career that you can be proud of.

 

So, if you are looking to join a growing market leader where there are real prospects for over-achievers and a host of great rewards, this is the role you’ve been waiting for. 

 

The Role

 

As an Administrator, you’ll provide administrative and operational support to the Administration Manager and Team regarding our client’s personal and commercial business activity.

 

Both personal and commercial activity will involve supporting customers and brokers with their paperwork and system usage. It will also include day-to-day queries on finance agreements and carrying out AML and Affordability checks.

 

Working under the guidance of the Administration Supervisor, you will:

 

- Respond to telephone queries from brokers and customers

- Ensure that all paperwork is correct and carry out checks

- Carry out AML and AOA checks on agreements

- Open, distribute and log the post

- Help to answer email queries

 

About You

 

To be considered as an Administrator, you’ll need:

 

- At least two years’ administration and/or customer service experience

- Excellent attention to detail

- The ability to work well under pressure and effectively prioritise tasks

- Proven customer service and/or support skills, including dealing with difficult or demanding customers

 

Other companies may call this role Financial Services Administrator, Financial Services Co-ordinator, Customer Care Advisor, Client Advisor, Client Services Advisor, Customer Service Administrator, Complaints Handler, or Customer Support Advisor.

 

Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

 

So, if you’re seeking your next challenge as an Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

 

 

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Administrator

Adecco Retail

Cork, Cork
4 days ago
Cork, Cork
€11 - €12 Per Hour
4 days ago
€11 - €12 Per Hour
Are you available immediately looking for a new and exciting opportunity? Adecco may have the perfect role for you!
*Must be available to start immediately*
*Must have own transport due to location*
Our client is currently looking for an experienced Administrator to join their business immediately on an ongoing temporary basis. You will be assisting with the day to day administrative duties to ensure the smooth running of the office.
Your duties will include:
Dealing with queries over the phone & via email
Taking orders and inputting them onto the system
Preparation of documents and general ad hoc duties
Logging data onto internal system
Liaising and supporting the wider teams when necessary
The ideal candidate will have:
Previous administration/logistics experience
Excellent communication skills
Previous work history within the construction industry
If this sounds like an ideal role for you then please do not hesitate to contact us. We would be delighted to receive your CV.
Adecco is an equal opportunities employer
Adecco Ireland is acting as an Employment Business in relation to this vacancy.
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Office Manager

Hays Ireland

Dublin City Centre, Dublin
4 days ago
Dublin City Centre, Dublin
4 days ago

Office Manager/Receptionist, Dublin City, €32,000 DOE, Marketing Industry
Your new company
Could you see yourself working in one of Ireland's leading marketing companies based in Dublin City? With more than 20 years' experience, your new organization holds accounts with many well-known brands and an office located in the heart of Dublin City Centre. They are now seeking a part-time Office Manager/Receptionist for a 7 month period, with a typical working week being Monday to Friday from 9-2 with Hybrid working.
Your new role
As the office manager of this company you will be responsible for ensuring all areas of the office are ready to welcome guests and fully stocked for staff at any time. You will be willing to assist fellow office members with administration tasks, while manning a busy reception desk where you will take a high volume of calls, sort incoming and outgoing post while responding to emails. You will be arranging meetings, arranging transport, arranging flights and accommodation, or and liaising with the nominated travel agent when necessary. You will also be the key contact for all office suppliers and while managing the key holder list.
What you'll need to succeed
As the Office Manager you will have recent relevant experience in a similar role and have proven experience in providing first-class customer service. You will be familiar with prioritising your own workload and working on your own initiative. You have the desire to and have experience of working in a fast-paced environment where no two days are the same. You must have excellent verbal and written English and be comfortable using all Microsoft Office programs.
What you'll get in return
You will be earning a salary of up to €32,000 per annum depending on your experience and as the office manager of your new company you will enjoy the benefits of hybrid working, splitting your week between working from home and in the office. . You will gain invaluable experience with a renowned Irish company which will further develop your skills while working with a branding market leader who have a friendly and welcoming company culture. Your hours of work will typically be 9-2 Monday to Friday however these hours may be extended from time to time to cope with work volumes . You will be in the heart of Dublin City and have access to the Luas, Dublin Bus and the Dart line.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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Office Manager

Randstad Financial Services

Cork, Cork
18 days ago
Cork, Cork
£20k - £21k Per Year
18 days ago
£20k - £21k Per Year

We are looking for a Part-time office manager to work for our client who are a leader in the Automotive industry.

Location: Cork, Ireland

Summary of Responsibilities

  • In market point of contact for office facilities including liaison with landlord and facilities suppliers
  • Local Aurora coordinator and local supplier purchase orders and quotations. Responsible for local invoice controls/account payable queries including the upload of invoices to iPROOF and related spreadsheet tracking
  • Provide ad-hoc support to Directors including calendar management and expense submissions where required
  • GDPR Compliance Lead
  • Responsible for local certifications including ISO/WEE/REPAK/WASTE/ELV/FIRE SAFETY
  • Local Internal Control/Audit/MCRP lead
  • Provide local administration (Incl Key Numbers/Fleet Numbers/Mail/Phones)
  • Provide support with local direct sales administration
  • Responsible for managing pool vehicle usage and associated vehicle release documentation and spreadsheet tracking
  • Provide local support for in market vehicle programme schemes (Company cars/lease cars/employee vouchers/PR vehicles including related spreadsheet controls)
  • Support Directors in development of MS PowerPoint presentations and other documentation related to employee and dealer meetings
  • Provide local support for dealer objectives/volume rebate communications where required
  • Site health and safety lead
  • Provide lead support for annual ISO audit
  • Provide support with dealer portal communications where required
  • Local lead for dealer registration queries, CoCs, stat codes, birth certs, ROS, VRT 40's and Penta administration
  • Provide support with dealer credits and debits Peoplesoft process where required/Monitor dealers account receivables/credit limits
  • Leading vehicle registration set up with Irish Revenue Commissioners and Product Brand Teams
  • Provide project specific support where necessary


Qualifications and Skills

    • Effective time management skills with the ability to manage competing tasks to completion
    • High levels of proficiency in all Windows based applications including word, excel and PowerPoint
    • Strong interpersonal skills with the ability to build effective working relationships
    • Excellent oral and written communication, presentation and negotiation skills
    • Excellent organisational skills and attention to detail with the ability to meet deadlines
    • Self- motivated with the initiative and ability to develop and implement ideas and process improvements
    • Ability to share knowledge and educate others on policies, processes and new initiatives

  • Experience of working within a controlled environment, for example having previously managed activities such as local procedures, standards, business continuity plans, department DRIM etc.

Randstad encourage applications from individuals of all ages & backgrounds. Whilst appointments will be made on merit alone candidates must be able to prove their right to work in the UK or the Republic of Ireland (as relevant). Randstad acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003

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EMEA Operations Manager, Real Estate & Workplace

Twitter

Dublin
18 days ago
Dublin
18 days ago
Company Description

Twitter is what’s happening and what people are talking about right now. For us, life's not about a job, it's about purpose. We believe real change starts with conversation. Here, your voice matters. Come as you are and together we'll do what's right (not what's easy) to serve the public conversation.

Job Description

An integral and highly visible role within our EMEA team this role reports to the Head of Real Estate and Workplace (REW) for the EMEA Region with direct oversight and accountability for all aspects of the day-to-day workplace operations within Twitter’s offices in the EMEA (Europe Middle East Africa) Region and is based in our Twitter Dublin Office. 

This collaborative position partners with internal customers and partners; and oversees our teams of external vendors, contractors and service providers to ensure we provide the best workplace experience for our employees. This leader will be responsible for the management of the regional budget, in addition to performance setting, monitoring, controlling, reporting and benchmarking.

This role is critical in driving culture in EMEA along with creating and elevating programs and amenities that make our employees love coming to work every day. They must have a passion for developing and maintaining a world-class workspace that inspires staff to do their best work and for mentoring and empowering the team of Office Managers and Facility Coordinators reporting into them

Responsibilities:

  • Monitor facilities operations including the performance of vendors, service providers, food & event services, mail/post services, building & equipment maintenance, and other operational requirements for offices in the Region.

  • Develop long-term planning and establishment of initiatives aimed to achieve operational excellence.

  • Proactively identify opportunities and processes for continuous improvement.

  • Deliver friendly and prompt customer service to Twitter employees and its business partners.

  • Direct our business partners and consultants to ensure we are providing an environment that inspires and energizes our internal teams.

  • Management and development of region’s REW staff including internal & contract partners, on-site and remote workers

  • Develop and execute an EMEA REW communications plan.

  • Ensure that written procedures exist for each FM and REW Operations initiatives.

  • Develop, prepare and present a monthly EMEA-wide operations performance and risk management report.

  • Develop, execute and present the EMEA Operations Quarterly Business Review (QBR).

  • Ensure proactive and mitigative statutory and legislative compliance initiatives are properly executed for all REW-related tasks.

  • Identify, establish, monitor, analyse and report internal metrics and KPIs, with a view of evaluating trends, apply corrective actions and establish alignment with strategic or tactical REW initiatives.

  • Work closely with the EMEA Corporate Security Lead to support the implementation programs relating to all Environmental Health & Safety (EHS) initiatives to ensure compliance with local laws and codes, meanwhile supporting overlapping REW / Corporate Security tasks within the region. 

  • Work closely with Strategic Sourcing & Procurement on bidding, drafting and managing vendor contracts, including conducting formal performance reviews.

  • Management of Monthly, Quarterly and Annual Capital Expense and Operating Budget for the EMEA Region, including the reporting of forecasted expenditure, expense approvals, budget variance, accruals and reconciliations as necessary.

  • Support and collaborate on initiatives with the Sustainability, Leasing & Transaction, Food and other teams as required.

  • Partner with the Design & Construction team to deliver projects, from small refreshes to large build-outs, when applicable. 

  • Partner with the Events team within REW to execute key events and incorporate event-related initiatives in the region. 

  • Partner with other REW Regional leads in developing Global Processes & Standards for operations. 

  • Extensive experience in PPM, Building Management and Task systems is advantageous.

  • Expected travel for this position is 10% 

  • Duties may vary from time to time at the discretion of the Manager. The distribution of duties may vary depending on the size, complexity and specific department needs.

 

About Us: 

The Real Estate & Workplace (REW) team creates the foundation for our Tweeps to do the very best work of their careers regardless of their geography - whether our employees choose to work from one of our outstanding and innovative global offices or remotely from somewhere else. We thrive on pushing boundaries and constantly evolving our approach as through our work we shape where tweeps work. We are passionate about ensuring an equitable experience whether you are a remote Tweep or you work from one of our global offices that foster a sense of collaboration and community - spaces that make our employees proud. Our workplace operations, food and events teams provide day to day experiences that are truly unique and an integral part of our culture. Through all of this important work, sustainability is key to ensure that we have a positive impact on the environment and the communities we live in.

 

We love what we do. We are a diverse, global, authentic ‘bring your whole self to work’ team and we welcome all voices. Our mission is to make sure that as a Tweep you #LoveWhereYouWork, wherever you choose to work! 

Qualifications
  • A strong leader, one who inspires, leads by example, demonstrates good judgment, with a proven track record of motivating and mentoring teams.
  • Ability to remain energetic, motivated, positive and customer service-oriented in a fast-paced and dynamic environment.

  • Proactive and transparent work style with a strong sense of ownership.

  • A high degree of ambition and strong desire to strive for operational excellence and world-class sustainability practices.

  • Excellent Finance skills in planning, monitoring and reporting, with strong commercial awareness.

  • Strong Critical Thinker and Analytical ability with extensive experience in Data Analytics in FM and Finance.

  • Effective teamwork and leadership skills.

  • Ability to learn new tools and technologies quickly; interest and experience in using technology to improve work efficiency and productivity.

  • Strong organizational skills, with the ability to remain agile and adaptable in a dynamic environment – must be able to prioritize, reprioritize and multitask

  • Creative problem-solver and self-starter

  • Strong customer relationship management skills, with excellent written and verbal communication skills

  • Ability to effectively communicate and collaborate with a diverse range of people and job functions/levels

  • Expectation of complete confidentiality on all business matters. 

  • Proficient in Google’s G Suite, MS Word, Excel, PowerPoint, MS project, MacOS and Oracle Purchasing is preferred.

We are committed to an inclusive and diverse Twitter. Twitter is an equal opportunity employer. We do not discriminate based on race, ethnicity, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected status.

Salary

€35k - €37k Per Year

Job Type

Full Time

Posted

19 days ago

Description

Office Manager

Our client is seeking an office and operations manager to join their team based in Dublin City Centre, role will be onboarded remotely for time being.
Candidates will ideally come from a project management background and must have strong senior administrative experience.

Responsibilities:
• Project support – Managing events and running large training projects.
• Diary management and travel arrangements.
• Management of property, liaising with multiple stakeholders.
• Finance Administration, invoicing, credit notes, expenses, Bank reconciliations.
• PA support to Senior Management.

Requirements:
• Candidates must have minimum of two years in a senior administrative role.
• Proficient in MS Office, candidates must be tech savvy.
• Strong communication skills.
• Strong organization skills.
• Ideally coming from a project support background.

Please apply now or contact Aisling at Sigmar.

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.