office manager jobs

Near shannon, clare
2Jobs Found

2 jobs found for office manager jobs Near shannon, clare

B
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Facilities Administrator

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
TEP0098

Business Area Overview


The Facilities department is responsible for managing all the BNP Paribas buildings in Ireland


Overall Job Purpose


The Facilities administrator helps oversee and manage the day to day operation of the Dublin BNP Paribas building and support the facilities team in the other BNP Paribas buildings in Ireland.


Direct Responsibilities:


The responsibilities of the role will include but will not be limited to:-
Meet & greet clients, escort visitors, manage security and visitor lists.
Point of contact for all 3rd party vendors including but not limited to cleaners, data shredding companies and printer maintenance


Records/Information:
Manage deliveries and queries from teams in terms of archiving movement to/from
Offsite Storage


Meeting/Media Service
VC bookings and meeting room bookings
Arrange the provision of refreshments for clients and VIP meetings


Boardroom/Visitor Office Management:
Manage internal and external room bookings
Manage boardroom/meeting room re-configuration



Mail/Post


Inbound and outbound client mail
Log incoming and outgoing couriers
Log all registered post ndash; incoming & outgoing



Administration:


Provide support to the business units
Processing of Invoices
Escalate issues as required to local Dublin management team
Other administration duties
Carry out stock take, order and replenish stationery
Ordering/proofing company business cards



Project Management Support:
Experience with delivery of admin projects i.e. procedures updates
Assisting in the coordination of building projects
Liaison with Global IT teams for infrastructure



Asset Management:
Sourcing and purchasing of IT equipment
Recording, deployment and ongoing Review of IT assets
Recording, tracking and reconciliation of physical assets


Building Maintenance/Access
Building services management e.g. air con, UPS, fire suppression, generator etc. - Organization of the works and repairs. Managing, tracking and updating maintenance schedule.
Office equipment maintenances ndash; e.g. photocopiers, printers, franking machines etc.
Management and control of building access cards
Liaise with Property Building Manager with regard to day to day administrative matters



IT Services

  1.  Manage issues escalated from/to Madrid
  2.  Comms room monitoring and upkeep
  3.  Liaison with UK Networks and Madrid teams for local actions including joiners/leavers
  4.  Security patch management follow up with Madrid, Smart hands for issue resolution
  5.  Smart Pass configuration
  6.  Data patch management
  7.  Mobile phone setup and troubleshooting
  8.  Desk readiness for new joiners

Skills

  •  Excellent organisational skills, with particular attention to detail
  •  A strong ability to multi task, with excellent time management skills
  •  Proven track record of meeting deadlines
  •  At least 10 years administrative experience is required
  •  Ability to work on one#39;s own initiative, whilst also being able to take direction
  •  Be fully computer literate and have intermediate level skills in Microsoft Outlook/Word/Excel/PowerPoint
  • Be an effective and professional communicator, both verbally and non-verbally: the successful candidate will be communicating across all levels both within the business and externally

Equality and Diversity


BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.

No More Results

Posted

30+ days ago

Description

Job Description
TEP0098

Business Area Overview


The Facilities department is responsible for managing all the BNP Paribas buildings in Ireland


Overall Job Purpose


The Facilities administrator helps oversee and manage the day to day operation of the Dublin BNP Paribas building and support the facilities team in the other BNP Paribas buildings in Ireland.


Direct Responsibilities:


The responsibilities of the role will include but will not be limited to:-
Meet & greet clients, escort visitors, manage security and visitor lists.
Point of contact for all 3rd party vendors including but not limited to cleaners, data shredding companies and printer maintenance


Records/Information:
Manage deliveries and queries from teams in terms of archiving movement to/from
Offsite Storage


Meeting/Media Service
VC bookings and meeting room bookings
Arrange the provision of refreshments for clients and VIP meetings


Boardroom/Visitor Office Management:
Manage internal and external room bookings
Manage boardroom/meeting room re-configuration



Mail/Post


Inbound and outbound client mail
Log incoming and outgoing couriers
Log all registered post ndash; incoming & outgoing



Administration:


Provide support to the business units
Processing of Invoices
Escalate issues as required to local Dublin management team
Other administration duties
Carry out stock take, order and replenish stationery
Ordering/proofing company business cards



Project Management Support:
Experience with delivery of admin projects i.e. procedures updates
Assisting in the coordination of building projects
Liaison with Global IT teams for infrastructure



Asset Management:
Sourcing and purchasing of IT equipment
Recording, deployment and ongoing Review of IT assets
Recording, tracking and reconciliation of physical assets


Building Maintenance/Access
Building services management e.g. air con, UPS, fire suppression, generator etc. - Organization of the works and repairs. Managing, tracking and updating maintenance schedule.
Office equipment maintenances ndash; e.g. photocopiers, printers, franking machines etc.
Management and control of building access cards
Liaise with Property Building Manager with regard to day to day administrative matters



IT Services

  1.  Manage issues escalated from/to Madrid
  2.  Comms room monitoring and upkeep
  3.  Liaison with UK Networks and Madrid teams for local actions including joiners/leavers
  4.  Security patch management follow up with Madrid, Smart hands for issue resolution
  5.  Smart Pass configuration
  6.  Data patch management
  7.  Mobile phone setup and troubleshooting
  8.  Desk readiness for new joiners

Skills

  •  Excellent organisational skills, with particular attention to detail
  •  A strong ability to multi task, with excellent time management skills
  •  Proven track record of meeting deadlines
  •  At least 10 years administrative experience is required
  •  Ability to work on one#39;s own initiative, whilst also being able to take direction
  •  Be fully computer literate and have intermediate level skills in Microsoft Outlook/Word/Excel/PowerPoint
  • Be an effective and professional communicator, both verbally and non-verbally: the successful candidate will be communicating across all levels both within the business and externally

Equality and Diversity


BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.

Source: BNP Paribas