Business Area Overview
The Facilities department is responsible for managing all the BNP Paribas buildings in Ireland
Overall Job Purpose
The Facilities administrator helps oversee and manage the day to day operation of the Dublin BNP Paribas building and support the facilities team in the other BNP Paribas buildings in Ireland.
The responsibilities of the role will include but will not be limited to:-
Meet & greet clients, escort visitors, manage security and visitor lists.
Point of contact for all 3rd party vendors including but not limited to cleaners, data shredding companies and printer maintenance
Manage deliveries and queries from teams in terms of archiving movement to/from
VC bookings and meeting room bookings
Arrange the provision of refreshments for clients and VIP meetings
Boardroom/Visitor Office Management:
Manage internal and external room bookings
Manage boardroom/meeting room re-configuration
Inbound and outbound client mail
Log incoming and outgoing couriers
Log all registered post ndash; incoming & outgoing
Provide support to the business units
Processing of Invoices
Escalate issues as required to local Dublin management team
Other administration duties
Carry out stock take, order and replenish stationery
Ordering/proofing company business cards
Project Management Support:
Experience with delivery of admin projects i.e. procedures updates
Assisting in the coordination of building projects
Liaison with Global IT teams for infrastructure
Sourcing and purchasing of IT equipment
Recording, deployment and ongoing Review of IT assets
Recording, tracking and reconciliation of physical assets
Building services management e.g. air con, UPS, fire suppression, generator etc. - Organization of the works and repairs. Managing, tracking and updating maintenance schedule.
Office equipment maintenances ndash; e.g. photocopiers, printers, franking machines etc.
Management and control of building access cards
Liaise with Property Building Manager with regard to day to day administrative matters
Equality and Diversity
BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.
€22k - €25k Per Year
3 days ago
With 30 years experience in the recruitment industry, Irish Recruitment Consultants have built a reputation for thoroughness, expertise and innovation in aligning client requirements with candidate expectations.
Since our inception in 1984 we have provided a first class service to many of Ireland’s leading global, indigenous and semi-state companies.
With offices in Dublin and Limerick we provide you with a proven national solution covering permanent, managed solutions and temporary recruitment across a wide range of disciplines.
We aim to provide tailor made staffing solutions to all of our clients and we believe that staff retention and after sales service is as important a factor in the recruitment process as finding the right candidates. Providing that full circle process is our daily business.
Our reputation for excellence and our professional approach towards our Clients results in us attracting top Candidates. All of our consultants are fully accredited. We are members of the National Recruitment Federation.
20 to 49 employees