Most popular jobs

23Jobs Found

23 Jobs Found 

N
N

Executive Assistant to the office of the CEO

National Orthopaedic Hospital Cappagh

Dublin
9 days ago
Dublin
9 days ago

Applications are invited for following post:

Executive Assistant to the office of the CEO

This is a permanent full time role on Clerical Officer Grade V scale. The role of the Executive Assistant is to provide a comprehensive support function to the Chief Executive Officer (CEO) and the Chief Operations Officer (COO).

In order to apply for this role, each candidate must:

  • Be of a pleasant disposition
  • Be educated to Leaving Certificate level or comparable second level standard
  • Hold an administration or management related 3rd level qualification and have a willingness to learn
  • Have strong attention-to-detail including excellent written and verbal communication skills
  • Have a minimum of 3 years experience in a senior secretarial role working directly with Senior Executives/Management.
  • Show flexibility in relation to working arrangements
  • Be a strong team player with excellent collaboration skills
  • Have experience and proven track record in the use of Microsoft Office packages including excel, word and powerpoint.
  • Have excellent administrative and/or project management skills

For further details on the particulars of qualifications and experience and a job description, please refer to the attached job description.

______________________________________________________________________
Informal enquiries are welcome to Johanne Carey, Deputy HR Manager by phone on 01 8140406.

Interested candidates should email a letter of application together with a copy of their Curriculum Vitae, including the names of three referees to via the link attached.

Closing Date for receipt of Applications is 12.00pm on Tuesday 2nd March 2021

-Shortlisting will take place

-Pay and conditions as per Department of Health guidelines.

-The National Orthopaedic Hospital Cappagh is an equal opportunities employer.

- Data Protection: Please refer tohttps://nohc.ie/privacy-policy/to learn more about how we handle your personal data and the rights that you have during the recruitment cycle.

O
O

Temporary Reception/Administration Jobs

Osborne

Dublin, Dublin
11 days ago
Dublin, Dublin
11 days ago

Are you interested in short term work?

Osborne are looking for people to join our 2021 temp team. With assignments ranging from 1 day to 1 week and on an ongoing basis, temporary work can be a great way to gain work experience, fill a gap in between roles, or perhaps you simple enjoy the variety of temp work.

If you would like to find out more about temporary opportunities please contact the team today.

 

We have roles for the following candidates:

  • Receptionists
  • Administrators
  • Secretaries
  • Personal Assistants
  • Executive Assistants
  • HR Professionals

 

The ideal candidate will have:

  • Excellent MS office skills / Typing Speeds
  • 1-2 years’ experience desirable in an office environment
  • Professional, flexible attitude with a strong work ethic and proven reliability in previous roles
  • Excellent attention to detail
  • An ability to work effectively as part of a team
  • A professional telephone manner
  • Excellent organisational skills
  • An ability to prioritise own workload

 

Here are some of the reasons to temp with Osborne Recruitment:

  • NRF Winner for Best in Office & Secretarial & Agency of the Year
  • Access to a number of training courses
  • A personal approach from your consultant which puts you in charge of your career
  • Exposure to different sectors and some of the top companies in Dublin
  • Weekly payroll
  • Keep your CV and skills active
  • Flexibility
  • Short and long-term assignments
  • Excellent hourly rates
  • Possibility of a temporary booking leading to permanency!


For more information please apply through the link provided for the attention of Maisie Doyle or call Osborne Recruitment on 01 638 4400
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided
Please submit your updated CV in Word Format

O
O

Office Administrator

Osborne

Dublin, Dublin
1 day ago
Dublin, Dublin
1 day ago

Osborne are currently recruiting for an Office Administrator to join a small team based in Dublin 6. This is a temporary position with a view to permanency.
This role will suit an organised and detail orientated individual with strong communication skills. As office administrator you will be responsible for day to day co-ordination of administrative duties in the office. This includes but is not limited to organising mail and post, data entry and dealing with incoming queries.
The successful candidate will have a minimum of 1 years’ experience in a similar role and strong organisational and communicational skills.


Salary and Benefits:

  • Excellent DOE
  • Central Location near public transport links
  • Small but welcoming team

Key Responsibilities:

  • Answering phone and recording calls
  • Taking card payments over the phone and recording records
  • Document management of filing system
  • Providing day to day administration support
  • Update databases to include managing, entering, processing, and verifying a range of data and information.
  • Monitor and maintain specific mailboxes on a regular basis and respond to queries.
  • Coordinate, assemble and organise delivery of related mail.

Requirements:

  • 1 years+ experience in a similar role
  • Excellent attention to detail
  • Proven organisation and time management skills
  • Excellent interpersonal skills
  • IT literate, with Microsoft Outlook, Word, Excel, and PowerPoint skills


All interested candidates should apply through the link provided for the attention of Naomi McGrath at Osborne Recruitment and are welcome to call Naomi on 01 6384400 for more information.
Please submit your CV in Word format

H
H

Secretary

Hays Ireland

Dublin South, Dublin
10 days ago
Dublin South, Dublin
€32k - €32k Per Year
10 days ago
€32k - €32k Per Year

Secretary | Permanent | Dublin South | €32,000
Your new company
As Secretary you will join a professional team in a leading international specialist in construction and infrastructure. Your new company has been operating for over 70 years and are known for their client focused reputation. Your new office is located in Dublin South and is easily accessible via public transport. Your new company requires you to join their team on a permanent basis, working from home initially.
Your new role
As Secretary you will provide administrative and secretarial support to the Senior Personal Assistant. Your support duties will include but are not limited to managing diaries for the Directors, scheduling meetings both internal and external, arranging travel, typing letters, emails and minutes, tracking expenses, covering reception for breaks and compiling/uploading reports.
This is a great opportunity for you to gain executive support Administration experience within a reputable construction organisation.
What you'll need to succeed
You will ideally have recent relevant secretarial support experience in a similar role with the ability to work on a broad range of tasks while maintaining excellent attention to detail. You will also have proficiency using Microsoft Office Suite, databases and have strong typing skills. Excellent customer service skills are necessary as you be liaising with both internal and external stakeholders.
With clear and relevant examples of your career achievements within a similar environment with proficient executive support experience you will be a very strong candidate for this role.
What you'll get in return
You will join an organisation that show pride in their reputable standards. You will be rewarded with a competitive salary and gain invaluable and transferable experience within a highly motivated Administrative team.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
S
S

Company Secretary | Flexible working

Sigmar

Dublin, Dublin
1 day ago
Dublin, Dublin
€50k - €60k Per Year
1 day ago
€50k - €60k Per Year

Long-term flexible working on offer with this role, giving candidates the option to work one or two days in office with the rest from home.

Location: Dublin City

Type: Permanent

Salary: Up to €60,000 (depending on experience)

Role and organisation:

  • Ensuring compliance with the local regulatory bodies and keeping up to date with relevant changes to Company Law.
  • Company secretarial and transaction and relationship management services for SPV, fund, ILP, ICAV and real estate entities.
  • Constant interaction with the internal team, board members, clients, and third parties.
  • Manage client relationships.

The Candidate:

  • At least three years’ experience as a Company Secretary, ideally currently at managerial level.
  • Funds experience.
  • ICSA qualified or part qualified.
  • Highly organized individual with great communication and interpersonal skills.
  • Excellent report writing skills.

Why not get in touch?

This is a great opportunity for an ambitious Company Secretary to develop their skillset with a leading financial services company.

To hear more about this role or for a confidential chat about the market, please send your CV to 

choey@sigmar.ie

, apply using the link or call: +353 1 4744649. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

S
S

Administration Assistant

Sigmar

Dublin, Dublin
1 day ago
Dublin, Dublin
€30k - €30k Per Year
1 day ago
€30k - €30k Per Year

Are you looking for a new permanent role? Do you hold exceptional Administraiton and Customer Support skills? Do you hold experience in the Clinical, Pharma or Healthcare setting?

If so, this West Dublin based organisation is seeking a skilled, enthusiastic and expeirenced Adminsitration Assistant to provide support to join their busy, every-growing team to provide support to both the internal team and their customer base.

The role will involve:

  • Responding to and triaging all inbound queries and assistance requests
  • Communicating between internal departments to determine how to best assist the service user
  • Entering all actions and service user information in to company CRM system 
  • Completing welcome calls with new service users
  • Preparing daily reports for management to include detailed service user information 
  • Adminsitration assistance to overal team and management 
  • Scheduling and attending meetings 
  • Managing, updating and controlling team / organisation documents and processes 

As this role is to provide support to service users seven days a week, some weekend work is involved. You would work five days over seven, meaning you would be required to work one weekend day, twice a  month and you would receive time in lieu for this. Working hours are 37.5 per week. 

This organisation provides an essential services so this role would involve a combination of remote and on-site work. 

Requirements:

  • Strong experience in an administrative role (minimum 1 - 2 years)
  • Experience in a clinical or healthcare setting would be preferred / considered beneficial
  • Happy to work two weekend days in a month 
  • Able to work on-site as well as remote

If this sounds like your next role, please send your details to fjoyce@sigmar.ie and you will be responded to in due course. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

S
S

Office Administrator

Sigmar

Dublin, Dublin
4 days ago
Dublin, Dublin
€25k - €27k Per Year
4 days ago
€25k - €27k Per Year

Office Administrator

Our client, a legal firm based in South Dublin, are seeking an office administrator to join their team on a permanent basis. Candidates will ideally have 2 years’ experience working in a similar corporate environment.

Responsibilities
• Mailbox Managements.
• Clerical duties such as filing, archiving, printing and scanning.
• Reception cover.
• Assisting with internal audits.
• Ensuring company is compliant/ monitoring risk assessments.
• Management of CRM system.
• Administrative support across multiple teams.
• Ad-hoc project assistance.

Requirements
• 2 years minimum administrative assistance ideally from legal industry.
• Strong IT skills, proficient in MS Office.
• Strong communication skills.
• Strong organization skills.
• Ability to work within a team environment.

Please apply now!

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

M
M

Executive Assistant

Mackin

Dublin, Ireland
30+ days ago
Dublin, Ireland
30+ days ago
Our client in Dublin is currently seeking a highly experienced and motivated Executive Assistant.
The position will be a 11 month contract.
Our client is seeking an experienced Executive Assistant to support 2-3 Directors for a maternity leave contract. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger company ecosystem.
MINIMUM QUALIFICATIONS:
- 4+ years of providing complex calendar management, travel, and expense reports for 1 or more executives
- Experience prioritizing multiple projects
- Exceptional proficiency in Microsoft Outlook and Google Suite
RESPONSIBILITIES:
- Coordinate internal and external meetings for multiple executives
- Manage hectic and complex calendars
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Large offsite and onsite events and meetings
- General office duties as needed
- Possibility for space planning/desk assignment needs
PREFERRED QUALIFICATIONS:
BA/BS degree

Benefits:

  • Competitive salary, with great onsite benefits including canteen with all meals, drinks and snacks included.
  • Healthcare contribution and inclusion in company pension scheme
  • Work laptop and phone
  • State of the art modern offices
  • 25 days annual leave (pro-rata) plus paid bank holidays
  • Expanding workforce with potential for career progression for top performers
  • Working with a company that will make your CV stand out.
H
H

Executive Assistant

HireHive Testing Account

Dublin
30+ days ago
Dublin
30+ days ago

Enhances executive's effectiveness by providing information management support; representing the executive to others.


  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Completes projects by assigning work to clerical staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.


Executive Assistant Skills and Qualifications:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

O
O

Office Administrator

Osborne

Dublin, Dublin
1 day ago
Dublin, Dublin
1 day ago

Osborne are currently recruiting for an Office Administrator to join a small team based in Dublin 6. This is a temporary position with a view to permanency.
This role will suit an organised and detail orientated individual with strong communication skills. As office administrator you will be responsible for day to day co-ordination of administrative duties in the office. This includes but is not limited to organising mail and post, data entry and dealing with incoming queries.
The successful candidate will have a minimum of 1 years’ experience in a similar role and strong organisational and communicational skills.


Salary and Benefits:

  • Excellent DOE
  • Central Location near public transport links
  • Small but welcoming team

Key Responsibilities:

  • Answering phone and recording calls
  • Taking card payments over the phone and recording records
  • Document management of filing system
  • Providing day to day administration support
  • Update databases to include managing, entering, processing, and verifying a range of data and information.
  • Monitor and maintain specific mailboxes on a regular basis and respond to queries.
  • Coordinate, assemble and organise delivery of related mail.

Requirements:

  • 1 years+ experience in a similar role
  • Excellent attention to detail
  • Proven organisation and time management skills
  • Excellent interpersonal skills
  • IT literate, with Microsoft Outlook, Word, Excel, and PowerPoint skills


All interested candidates should apply through the link provided for the attention of Naomi McGrath at Osborne Recruitment and are welcome to call Naomi on 01 6384400 for more information.
Please submit your CV in Word format

Posted

9 days ago

Description

Applications are invited for following post:

Executive Assistant to the office of the CEO

This is a permanent full time role on Clerical Officer Grade V scale. The role of the Executive Assistant is to provide a comprehensive support function to the Chief Executive Officer (CEO) and the Chief Operations Officer (COO).

In order to apply for this role, each candidate must:

  • Be of a pleasant disposition
  • Be educated to Leaving Certificate level or comparable second level standard
  • Hold an administration or management related 3rd level qualification and have a willingness to learn
  • Have strong attention-to-detail including excellent written and verbal communication skills
  • Have a minimum of 3 years experience in a senior secretarial role working directly with Senior Executives/Management.
  • Show flexibility in relation to working arrangements
  • Be a strong team player with excellent collaboration skills
  • Have experience and proven track record in the use of Microsoft Office packages including excel, word and powerpoint.
  • Have excellent administrative and/or project management skills

For further details on the particulars of qualifications and experience and a job description, please refer to the attached job description.

______________________________________________________________________
Informal enquiries are welcome to Johanne Carey, Deputy HR Manager by phone on 01 8140406.

Interested candidates should email a letter of application together with a copy of their Curriculum Vitae, including the names of three referees to via the link attached.

Closing Date for receipt of Applications is 12.00pm on Tuesday 2nd March 2021

-Shortlisting will take place

-Pay and conditions as per Department of Health guidelines.

-The National Orthopaedic Hospital Cappagh is an equal opportunities employer.

- Data Protection: Please refer tohttps://nohc.ie/privacy-policy/to learn more about how we handle your personal data and the rights that you have during the recruitment cycle.

Source: National Orthopaedic Hospital Cappagh