location_0_addressRegionName

location_0_addressCountryName

ONSITE

PERMANENT

FULL_TIME

jobPosting hiringOrganization as json hashed.

ADAPTED_NOW

UNKNOWN

YEAR

Executive Assistant to CEO

Plan and manage internal and external events such as team away days, stakeholder meetings, and leadership sessions - overseeing all logistics including venue booking, supplier coordination, catering, guest lists, and detailed itineraries to ensure seamless execution. As the Executive Assistant you will provide high-level administrative support, acting as the primary point of contact for both internal and external stakeholders on all matters relating to the CEO.

KBSkills

ACTIVE

<img height="1" src="https://counter.adcourier.com/c2FicmluYS5jYXJyb2xsLjAxNjA2LjQ3OUBmcnMuYXBsaXRyYWsuY29t.gif" width="1"/> The Role My client, a leading non-profit organisation based in Dublin 3, is seeking a skilled and experienced Executive Assistant to join their team on a full-time, permanent basis. This is an office based position. As the Executive Assistant you will provide high-level administrative support, acting as the primary point of contact for both internal and external stakeholders on all matters relating to the CEO. Tasks & Duties <ul><li>Provide high-level executive support by managing a demanding calendar, coordinating complex travel arrangements, and overseeing inbox management - prioritising, flagging, and responding to time-sensitive communications. Act as a trusted gatekeeper and key point of contact for all internal and external correspondence on behalf of the CEO.</li><li>Prepare, proofread, and format a wide range of documents, including reports, presentations, and correspondence. Process expenses, assist with budget planning, and conduct research and briefing preparation to ensure the CEO is well-informed and prepared for meetings and engagements.</li><li>Serve as a key liaison between the CEO and multiple boards, including Boards of Directors, ensuring clear and consistent communication across all governance levels. Coordinate logistics for board meetings, including scheduling, venue or virtual setup, and catering arrangements.</li><li>Prepare and distribute accurate board packs and briefing materials in line with accessibility requirements. Record and circulate minutes, track follow-up actions, maintain board documentation, and support governance compliance and effective record-keeping.</li><li>Provide flexible administrative support to members of the Senior Leadership Team (SLT), including calendar management, meeting coordination, and preparation of documents and presentations as required.</li><li>Assist in the planning and execution of SLT meetings, strategy days, and off-site events - supporting agenda development, materials preparation, and logistics. Contribute to cross-functional projects and internal communications to ensure alignment and smooth information flow across teams.</li><li>Plan and manage internal and external events such as team away days, stakeholder meetings, and leadership sessions - overseeing all logistics including venue booking, supplier coordination, catering, guest lists, and detailed itineraries to ensure seamless execution.</li><li>Maintain and enhance executive office systems and processes, handling confidential information with utmost discretion. Provide support on special projects and ad-hoc administrative tasks, contributing to the overall efficiency and effectiveness of the executive function.</li></ul> Experience, Know & Qualifications <ul><li>Minimum of three year's experience in an Executive Assistant or Personal Assistant role, providing high-level support to C-suite executives in fast-paced environments.</li><li>Exceptional organisational and time-management skills, with a proven ability to prioritise competing demands, manage multiple tasks simultaneously, and work independently with sound judgement and initiative.</li><li>Strong written and verbal communication skills, enabling effective engagement with a wide range of internal and external stakeholders. Demonstrates professionalism, discretion, and confidentiality in handling sensitive information.</li><li>Proficient in Microsoft Office Suite and experienced in managing complex executive travel arrangements, calendar coordination, and document preparation. Knowledge of board governance processes and charity compliance is a distinct advantage.</li><li>Holds a relevant degree or diploma, with additional experience in the non-profit or public sector considered highly desirable. Brings a track record of contributing to or delivering projects that support organisational goals.</li></ul> For further information please contact Sabrina on 086 1275159

FRS Recruitment

Administrative Skills

Board Meeting

Budget Management

Calendar Management

Catering Services

Communication Skills

Cross-Functional

Establish Priorities

Executive Assistant Skills 

Government

Leadership

Logistics

Mail Processing

Manage Agenda

Microsoft Office

Multitasking

Nonprofit

Plan Meetings

Presentation/Verbal Skills

Proofreading

Record Keeping

Reimbursement

Research Skills

Support Documentation

Time Management

Travel Planning

Writing Skills

monster

OFFSITE

Finance Manager

Careers with Optum offer flexible work arrangements and individuals who live and work in the Republic of Ireland will have the opportunity to split their monthly work hours between our Dublin or Letterkenny and telecommuting from a home-based office in a hybrid work model. This position is for a new service line within the Optum network, will be based in Ireland and will require close collaboration with various stakeholders, including senior management, regional finance teams, and other cross-functional departments.

Finance Manager – Dublin / HybridAs a Fortune Global top 10 business, we’re one of the world’s leading healthcare companies. We have been supporting global healthcare systems from Ireland for 25 years, building a dynamic and diverse team of more than 2,000 talented individuals.With a strong ecosystem of investment and innovation, our business in Ireland is constantly growing to support the healthcare needs of the future. We are excited to introduce a new service line within the Optum network, focused on biosimilar commercialisation. This initiative represents a significant step forward in our commitment to delivering high-quality healthcare and pharma solutions. This role offers the unique opportunity to be at the forefront of something new, where your contributions will directly shape the future direction and success of the business. You’ll enjoy the benefits of working within a well-established company while also experiencing the excitement, agility, and innovation typically found in a new venture.Optum is seeking a dynamic individual to join our team as a Finance Manager, where you will play a crucial role in supporting our financial operations, budgeting, forecasting, and capital allocation processes. You will be responsible for ensuring accurate financial reporting, providing strategic financial insights, and driving financial performance across the organization. This position is for a new service line within the Optum network, will be based in Ireland and will require close collaboration with various stakeholders, including senior management, regional finance teams, and other cross-functional departments.Careers with Optum offer flexible work arrangements and individuals who live and work in the Republic of Ireland will have the opportunity to split their monthly work hours between our Dublin or Letterkenny and telecommuting from a home-based office in a hybrid work model. Primary Responsibilities:•    Perform financial modeling, data analysis, and business planning in support of Optum’s Nuvaila business financial forecast, budget, and long-range plan •    Maintain financial models, forecasts, and budgets to support strategic decision-making and ensure financial stability •    Monitor and analyze financial performance, identifying areas for improvement and implementing corrective actions, as necessary •    Support business development team on deals analyses for supply & demand agreements of drug products •    Work with parent organization to design and implement an order-to-cash process leveraging SAP system •    Prepare and present financial reports, including monthly, quarterly, and annual financial statements, projections and variance analytics to senior management and other stakeholders •    Collaborate with key business partners across the organization to support forecast assumptions, share insights and scenario sensitivities  •    Support the annual budgeting process, providing guidance and recommendations to department heads and senior management •    Provide financial guidance and support to cross-functional teams, assisting in cost control initiatives and driving operational efficiencyRequired Qualifications:•    Degree in finance, accounting, and / or related field •    Proven previous professional experience in finance and / or accounting  •    Strong knowledge of financial planning, budgeting, forecasting, and accounting principles •    Proficiency in financial modeling, data analysis, and financial reporting, with experience managing big data sets •    Strong skills in utilizing Microsoft Excel and PowerPointPreferred Qualifications:•    Pharmaceutical and/or life science industry experience •    Proficiency in project management tools and software and Tableau or other data visualization software experience •    Experience with Hyperion Essbase / Smartview •    Excellent analytical and problem-solving skills •    Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environmentAll telecommuters will be required to adhere to the UnitedHealth Group’s Telecommuter Policy.At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalised groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.Diversity creates a healthier atmosphere: Optum is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, civil status, family status, sexual orientation, disability, religion, age, race, and membership of the Traveller community, or any other characteristic protected by law. Optum is a drug-free workplace. © 2024 Optum Services (Ireland) Limited. All rights reserved.#BBMEMEA

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