administrative specialist jobs

Near naas, kildare
33Jobs Found

33 jobs found for administrative specialist jobs Near naas, kildare

O
O

Receptionist/Administrator – South Dublin

Osborne

Dublin, Dublin
1 day ago
Dublin, Dublin
1 day ago

Osborne are currently recruiting for a Receptionist/Administrator to join our client, an education organisation based in South Dublin.

This role, working as part of a busy team, will suit a personal and self-motivated individual who works well both independent and in a team environment.

 

Salary and Benefits:

  • Excellent Salary DOE
  • Parking
  • Welcoming Team

 

Responsibilities of the Receptionist/Administrator:

  • Assist with day to day administration for the team
  • Meet and greet, welcoming visitors
  • Answering phone and dealing with incoming queries
  • Data management, recording and collating information for reporting purposes
  • Compiling reports for senior management team
  • Preparing presentations
  • Liaising with wide variety of stakeholders
  • Event co-ordination
  • Other adhoc duties are required

 

Requirements of the Receptionist/Administrator:

  • 3 years + experience in a similar role
  • Experience working in education is highly desirable
  • Excellent communication and interpersonal skills
  • Strong attention to detail and organisational skills
  • Excellent IT and MS Office skills
  • Ability to work independently and as part of a team

For more information please apply through the link provided for the attention of Maisie Doyle or call Osborne Recruitment on

If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided
Please submit your updated CV in Word Format
A
A

Administrative Specialist

Allen Recruitment Consulting

Dublin, Dublin
5 days ago
Dublin, Dublin
5 days ago

Administrative Specialist
Based in Dublin, our client is renowned for their continuing advancements in online technologies that have changed the world. An ambitious, fast paced forward thinking company with very creative culture.
As an Executive Assistant, you will have 2+ years of administrative experience providing calendar management, travel, and expense support. Must have prior work experience with a Global / International Technology / Digital firm.
Initially on a 11-month contract, the Administrative Specialist will join an administrative team supporting core areas of admin support - calendar, expense, travel.
Our client is currently conducting all interviews online and are onboarding all new workers remotely.
Job Reference:BBBH 19113
What will anAdministrative Specialist do?
  • Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
  • Provide Admin services during designated support hours
  • Learn and utilise internal and external tools to provide calendar support
  • Effectively communicate with leaders to learn business priorities and apply to support
  • Partner with leaders and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to leaders

What does the Ideal Candidate look like?
  • 2+ years of experience administrative support to 2 or more executives- managing calendars, travel, and expenses
  • Experience with Microsoft Office

Benefits?
  • Competitive Salary, with great onsite benefits including free canteen, unlimited (top class) coffee, tea, soft drinks and much more.
  • Work Laptop, phone (most roles) and latest tools and technologies.
  • State of the art modern office.
  • 25 days annual leave (pro-rata) plus paid bank holidays.
  • Expanding workforce with options for permanent positions and career progress ion for top performers.
  • The experience of working with a company that will make your CV stand out from the crowd.

Still interested in this opportunity?
Submit your CV (in a Microsoft Word format) today!
OR
Perhaps this role didn't fully fit your criteria, not to worry - we have many similar roles advertised on our website - www.allenrec.com
Please don't hesitate to contact any of our team with any questions you may have on Email: or Phone: +35316694040.
O
O

Office Administrator

Osborne

Dublin, Dublin
5 days ago
Dublin, Dublin
5 days ago

Osborne are currently recruiting for an Office Administrator to join a small team based in Dublin 6. This is a temporary position with a view to permanency.
This role will suit an organised and detail orientated individual with strong communication skills. As office administrator you will be responsible for day to day co-ordination of administrative duties in the office. This includes but is not limited to organising mail and post, data entry and dealing with incoming queries.
The successful candidate will have a minimum of 1 years’ experience in a similar role and strong organisational and communicational skills.


Salary and Benefits:

  • Excellent DOE
  • Central Location near public transport links
  • Small but welcoming team

Key Responsibilities:

  • Answering phone and recording calls
  • Taking card payments over the phone and recording records
  • Document management of filing system
  • Providing day to day administration support
  • Update databases to include managing, entering, processing, and verifying a range of data and information.
  • Monitor and maintain specific mailboxes on a regular basis and respond to queries.
  • Coordinate, assemble and organise delivery of related mail.

Requirements:

  • 1 years+ experience in a similar role
  • Excellent attention to detail
  • Proven organisation and time management skills
  • Excellent interpersonal skills
  • IT literate, with Microsoft Outlook, Word, Excel, and PowerPoint skills


All interested candidates should apply through the link provided for the attention of Naomi McGrath at Osborne Recruitment and are welcome to call Naomi on 01 6384400 for more information.
Please submit your CV in Word format

H
H

Secretary

Hays Ireland

Dublin South, Dublin
14 days ago
Dublin South, Dublin
€32k - €32k Per Year
14 days ago
€32k - €32k Per Year

Secretary | Permanent | Dublin South | €32,000
Your new company
As Secretary you will join a professional team in a leading international specialist in construction and infrastructure. Your new company has been operating for over 70 years and are known for their client focused reputation. Your new office is located in Dublin South and is easily accessible via public transport. Your new company requires you to join their team on a permanent basis, working from home initially.
Your new role
As Secretary you will provide administrative and secretarial support to the Senior Personal Assistant. Your support duties will include but are not limited to managing diaries for the Directors, scheduling meetings both internal and external, arranging travel, typing letters, emails and minutes, tracking expenses, covering reception for breaks and compiling/uploading reports.
This is a great opportunity for you to gain executive support Administration experience within a reputable construction organisation.
What you'll need to succeed
You will ideally have recent relevant secretarial support experience in a similar role with the ability to work on a broad range of tasks while maintaining excellent attention to detail. You will also have proficiency using Microsoft Office Suite, databases and have strong typing skills. Excellent customer service skills are necessary as you be liaising with both internal and external stakeholders.
With clear and relevant examples of your career achievements within a similar environment with proficient executive support experience you will be a very strong candidate for this role.
What you'll get in return
You will join an organisation that show pride in their reputable standards. You will be rewarded with a competitive salary and gain invaluable and transferable experience within a highly motivated Administrative team.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
H
H

Data & Administrative Assistant

Hays Ireland

Dublin City Centre, Dublin
1 day ago
Dublin City Centre, Dublin
€25k - €25k Per Year
1 day ago
€25k - €25k Per Year

Data & Administrative Assistant | Dublin City | Charity Sector | €25,000
Your new company
As Data and Administrative Assistant, you will join a professional team in a reputable Irish Charity that was established over 15 years ago. Your new organisation works towards the enhancement of Ireland's charity and not-for-profit boards. Your new office is located in Dublin City and is easily accessible via public transport. Your new company requires you to join their team on a permanent basis, working from home initially.
Your new role
As Database and Administrative Assistant, you will support the promotion and sales of the organisations key services. You will be responsible for supporting the management of a new CRM and provide office and administrative support to the team. Your support duties will include are but are not limited to all administrative day-to-day tasks including the management of post, inbound/outbound calls and files along with meeting/greeting, database management, data entry and providing support to management through research, reporting and analysis.
This is a great opportunity for you to gain excellent Administration experience withing a reputable Irish Charity.
What you'll need to succeed
You will ideally have recent relevant data and administrative support experience in a similar role with the ability to work on a broad range of tasks while maintaining excellent attention to detail. You will have strong IT skills with proficiency in Excel and CRM. You will be a good team player with the ability to work well in a small team with a "can-do" and flexible approach to your work.
With clear and relevant examples of your career achievements within a similar environment with proficient data and administration skills you will be a very strong candidate for this role
What you'll get in return
You will join an Irish Charity that shows pride in their reputable standards and services. You will be rewarded with a competitive salary and gain invaluable and transferable experience within an experienced team in the Charity Sector.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
S
S

Assistant Company Secretary | In-House

Sigmar

Dublin, Dublin
5 days ago
Dublin, Dublin
€45k - €55k Per Year
5 days ago
€45k - €55k Per Year

Company Secretary | In-House | 50k

Assistant Company Secretarial job with a leading company operating in the professional services sector. Remote interviewing and remote working are available.

Interested in joining a leading Professional Services provider based in Dublin? If you come with several years of Co-Sec experience and want to progress in a job working directly alongside the Group Company Secretary, then click apply below!

Candidate must have previous experience with statutory registers and CRO filings. ICSA qualification will greatly strengthen the application but is not essential.

Title: Company Secretarial Assistant

Type: Permanent

Location: Dublin (Remote interviewing and remote working available for the foreseeable)

Salary: Up to €50,000

Key duties:

  • Supporting the group company secretary through statutory registrations and CRO filings.
  • Typical co-sec duties such as preparation of CRO filings, drafting of board meeting minutes, board and shareholder resolutions, board committee minutes and board and committee meeting arrangements.
  • Corporate governance work; and
  • General administration duties in supporting the Group company secretary.

The Person:

  • 2 years+ company secretarial experience;
  • ICSA qualification, whilst not essential, will strengthen application;
  • Previous corporate governance experience;
  • Attention to detail; and
  • Strong communication and interpersonal skills.

Interested in hearing more?

To find out more about this job please click apply below and receive a full job brief.

Alternatively, for a confidential chat about the Legal market, please send your CV to Conor Hoey, 

choey@sigmar.ie

, or call +353 1 4744649.

 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

S
S

Company Secretary | Flexible working

Sigmar

Dublin, Dublin
5 days ago
Dublin, Dublin
€50k - €60k Per Year
5 days ago
€50k - €60k Per Year

Long-term flexible working on offer with this role, giving candidates the option to work one or two days in office with the rest from home.

Location: Dublin City

Type: Permanent

Salary: Up to €60,000 (depending on experience)

Role and organisation:

  • Ensuring compliance with the local regulatory bodies and keeping up to date with relevant changes to Company Law.
  • Company secretarial and transaction and relationship management services for SPV, fund, ILP, ICAV and real estate entities.
  • Constant interaction with the internal team, board members, clients, and third parties.
  • Manage client relationships.

The Candidate:

  • At least three years’ experience as a Company Secretary, ideally currently at managerial level.
  • Funds experience.
  • ICSA qualified or part qualified.
  • Highly organized individual with great communication and interpersonal skills.
  • Excellent report writing skills.

Why not get in touch?

This is a great opportunity for an ambitious Company Secretary to develop their skillset with a leading financial services company.

To hear more about this role or for a confidential chat about the market, please send your CV to 

choey@sigmar.ie

, apply using the link or call: +353 1 4744649. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

S
S

Administration Assistant

Sigmar

Dublin, Dublin
5 days ago
Dublin, Dublin
€30k - €30k Per Year
5 days ago
€30k - €30k Per Year

Are you looking for a new permanent role? Do you hold exceptional Administraiton and Customer Support skills? Do you hold experience in the Clinical, Pharma or Healthcare setting?

If so, this West Dublin based organisation is seeking a skilled, enthusiastic and expeirenced Adminsitration Assistant to provide support to join their busy, every-growing team to provide support to both the internal team and their customer base.

The role will involve:

  • Responding to and triaging all inbound queries and assistance requests
  • Communicating between internal departments to determine how to best assist the service user
  • Entering all actions and service user information in to company CRM system 
  • Completing welcome calls with new service users
  • Preparing daily reports for management to include detailed service user information 
  • Adminsitration assistance to overal team and management 
  • Scheduling and attending meetings 
  • Managing, updating and controlling team / organisation documents and processes 

As this role is to provide support to service users seven days a week, some weekend work is involved. You would work five days over seven, meaning you would be required to work one weekend day, twice a  month and you would receive time in lieu for this. Working hours are 37.5 per week. 

This organisation provides an essential services so this role would involve a combination of remote and on-site work. 

Requirements:

  • Strong experience in an administrative role (minimum 1 - 2 years)
  • Experience in a clinical or healthcare setting would be preferred / considered beneficial
  • Happy to work two weekend days in a month 
  • Able to work on-site as well as remote

If this sounds like your next role, please send your details to fjoyce@sigmar.ie and you will be responded to in due course. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

O
O

Part Time Accounts Assistant

Osborne

Dublin, Dublin
8 days ago
Dublin, Dublin
8 days ago

Our client who is a transport company based in the UK and has a support function for its members in North County Dublin are currently seeking an Part Time Accounts Assistant to join their team, You will be responsible for the below,

Specific responsibilities

  • You will reconcile driver balances and will process payments against the driver.
  • You will place driver partners on hold in the event they have not paid their fees on time. You will pay Driver Partners, completing the weekly payment cycle
  • You will generate invoices for all Driver Partners and ensure that all banking administrative tasks are complete and up to date on a daily basis.
  • You will utilise your comprehensive knowledge of excel to prepare financial reports and manipulate data, using excel formulas such as SUMIF, VLOOKUP.
  • You will complete monthly audits to ensure all relevant Driver Partner documents are obtained and recorded.
  • You will continually update finance journals and maintain up to date records.
  • You will create weekly reports and send these to the finance function.
  • You will continually ensure that we always adhere to both legal and contractual compliance obligations.
  • You will carry out compliance checks and audits.

Experience/Skills

  • You have excellent IT skills and are competent in using Microsoft Office.
  • You are experienced in financial and account administration.
  • You are resilient and work well under pressure, always taking a pro-active approach to problem solving and decision making.
  • You are responsible and take pride and accountability in your work.
  • You are analytical and data driven.
  • You are an excellent communicator.
  • You have high attention to detail.

For more information please apply through the link provided for the attention of Naomi Egan or call Osborne Recruitment on 041 986 5058

If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided

Please submit your updated CV in Word Format

S
S

Compliance Executive/Assistant

Sigmar

Dublin, Dublin
7 days ago
Dublin, Dublin
€40k - €45k Per Year
7 days ago
€40k - €45k Per Year

This is an excellent opportunity for someone looking to focus more on compliance in their career that has already gained experience in AML/CTF.

Reporting to the Compliance Manager, the Compliance Executive assists in implementing the company’s compliance strategies and plans.

This role is ideal for a candidate who is seeking to progress their career, is self-motivated for their own development and learning, and who wishes to contribute and add value in a dynamic and fast-paced Compliance environment.  Ideally the candidate is working towards their ACOI certification.

  • Min 2 years’ experience within a Risk/AML or Compliance role in any area of financial services. Compliance experience must be recent and within the ROI jurisdiction.
  • Confident user of IT applications including Excel, Word and PowerPoint is a key requirement of the role.
  • Methodical approach to work with great attention to detail; strong analytical and reporting skills.

This role will not be around for long so if its that next step you are seeking get in touch ASAP. They have already started the interview process. Super quick feedback on CVs. 

You can call me on 0858282192.

 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

Job Type

Full Time

Posted

1 day ago

Description

Osborne are currently recruiting for a Receptionist/Administrator to join our client, an education organisation based in South Dublin.

This role, working as part of a busy team, will suit a personal and self-motivated individual who works well both independent and in a team environment.

 

Salary and Benefits:

  • Excellent Salary DOE
  • Parking
  • Welcoming Team

 

Responsibilities of the Receptionist/Administrator:

  • Assist with day to day administration for the team
  • Meet and greet, welcoming visitors
  • Answering phone and dealing with incoming queries
  • Data management, recording and collating information for reporting purposes
  • Compiling reports for senior management team
  • Preparing presentations
  • Liaising with wide variety of stakeholders
  • Event co-ordination
  • Other adhoc duties are required

 

Requirements of the Receptionist/Administrator:

  • 3 years + experience in a similar role
  • Experience working in education is highly desirable
  • Excellent communication and interpersonal skills
  • Strong attention to detail and organisational skills
  • Excellent IT and MS Office skills
  • Ability to work independently and as part of a team

For more information please apply through the link provided for the attention of Maisie Doyle or call Osborne Recruitment on


If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided

Please submit your updated CV in Word Format

About the Company

O
O
O
O

Osborne

ABOUT OSBORNE:

NO COMPROMISE.

One single, consistent purpose underpins all that we do; to fit the right people with the right roles in the right organisation. Every day we ensure that we take a more considered, innovative, caring and consultative approach to recruitment so that we can deliver on that promise. To do it right. To make a difference.

  • We seek to deeply understand both candidates and employers.
  • We work hard to develop innovative recruitment services and solutions.
  • We make sure we respect and care for everyone; our team, our clients and our candidates. Regardless of their seniority, status or role.
  • We persist until we help make the right fit.

Company Size

20 to 49 employees

Founded

1996