Osborne are currently recruiting for an Office Administrator to join a small team based in Dublin 6. This is a temporary position with a view to permanency.
This role will suit an organised and detail orientated individual with strong communication skills. As office administrator you will be responsible for day to day co-ordination of administrative duties in the office. This includes but is not limited to organising mail and post, data entry and dealing with incoming queries.
The successful candidate will have a minimum of 1 years’ experience in a similar role and strong organisational and communicational skills.

Salary and Benefits:

• Excellent DOE
• Central Location near public transport links
• Small but welcoming team

Key Responsibilities:

• Answering phone and recording calls
• Taking card payments over the phone and recording records
• Document management of filing system
• Providing day to day administration support
• Update databases to include managing, entering, processing, and verifying a range of data and information.
• Monitor and maintain specific mailboxes on a regular basis and respond to queries.
• Coordinate, assemble and organise delivery of related mail.

Requirements:

• 1 years+ experience in a similar role
• Excellent attention to detail
• Proven organisation and time management skills
• Excellent interpersonal skills
• IT literate, with Microsoft Outlook, Word, Excel, and PowerPoint skills

All interested candidates should apply through the link provided for the attention of Naomi McGrath at Osborne Recruitment and are welcome to call Naomi on 01 6384400 for more information.
Please submit your CV in Word format

Does Temping suit you!

Here at Osborne, we have an on – going Temporary position based in Drogheda for an Administrator Assistant. This roles could start as early as next week.

Key Responsibilities:

• Reception
• Managing clerical and a variety of other administrative tasks
• Arrange travel and accommodation.
• Complete reporting activities as required.
• Expenses administration and reconciliation.
• Provide support to the finance team including hours reports for payroll processing.
• Ad hoc duties.

Skills and Experience required:

• Excellent accuracy and attention to detail with the ability to process data efficiently.
• Highly organised, efficient, and eager to provide an excellent service.
• Self-starter and motivated individual.
• Happy to work independently and as part of a team.
• Excellent administration and communication skills.
• Excellent IT Skills, experience in Microsoft Excel, Word, PowerPoint, Outlook, and office 365.
• Flexibility required within this role.

For more information please apply through the link provided for the attention of Leanne Thornton or call Osborne Recruitment on 041 986 5058
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided
Please submit your updated CV in Word Format

Long-term flexible working on offer with this role, giving candidates the option to work one or two days in office with the rest from home.

Location: Dublin City

Type: Permanent

Salary: Up to €60,000 (depending on experience)

Role and organisation:

• Ensuring compliance with the local regulatory bodies and keeping up to date with relevant changes to Company Law.
• Company secretarial and transaction and relationship management services for SPV, fund, ILP, ICAV and real estate entities.
• Constant interaction with the internal team, board members, clients, and third parties.
• Manage client relationships.

The Candidate:

• At least three years’ experience as a Company Secretary, ideally currently at managerial level.
• Funds experience.
• ICSA qualified or part qualified.
• Highly organized individual with great communication and interpersonal skills.
• Excellent report writing skills.

Why not get in touch?

This is a great opportunity for an ambitious Company Secretary to develop their skillset with a leading financial services company.

To hear more about this role or for a confidential chat about the market, please send your CV to 

choey@sigmar.ie

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

• Responsible for processing patient files, nursing files, doctor files etc
• Inputting data onto excel and IPMS system
• Managing patient charts
• Diary management
• Dealing with queries from the public
• Other ad hoc administration duties
• Monday to Friday 37 hour week at 12.74 euro per hour

• Previous clerical experience is required
• Good data entry and attention to detail skills
• Proficient IT skills (excel, power point, outlook etc)
• Good analytical skills
• Good planning, organising and communications skills
• Capable of working in a team and on own initiative
• Immediately available

• Collating, inputting and processing figures for the department
• Checking, enforcing and authorising figures for the department
• Data entry of timesheets, expenses, annual leave and sick leave for the department
• Provide over all administration support to the team
• Monday to Friday 37 hour week
• Immediate start

• Previous experience with working with figures
• Previous administration and data processing experience
• Proficient in Excel, Word, PowerPoint etc
• Good numerical and problem solving skills
• Attention to detail
• Capable of working on own initiative and in a team
• Immediately available

Are you looking for a new permanent role? Do you hold exceptional Administraiton and Customer Support skills? Do you hold experience in the Clinical, Pharma or Healthcare setting?

If so, this West Dublin based organisation is seeking a skilled, enthusiastic and expeirenced Adminsitration Assistant to provide support to join their busy, every-growing team to provide support to both the internal team and their customer base.

The role will involve:

• Responding to and triaging all inbound queries and assistance requests
• Communicating between internal departments to determine how to best assist the service user
• Entering all actions and service user information in to company CRM system 
• Completing welcome calls with new service users
• Preparing daily reports for management to include detailed service user information 
• Adminsitration assistance to overal team and management 
• Scheduling and attending meetings 
• Managing, updating and controlling team / organisation documents and processes 

As this role is to provide support to service users seven days a week, some weekend work is involved. You would work five days over seven, meaning you would be required to work one weekend day, twice a  month and you would receive time in lieu for this. Working hours are 37.5 per week. 

This organisation provides an essential services so this role would involve a combination of remote and on-site work. 

Requirements:

• Strong experience in an administrative role (minimum 1 - 2 years)
• Experience in a clinical or healthcare setting would be preferred / considered beneficial
• Happy to work two weekend days in a month 
• Able to work on-site as well as remote

If this sounds like your next role, please send your details to fjoyce@sigmar.ie and you will be responded to in due course. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

• 24 hours per week (9am - 2pm Monday to Friday ) at 12.74 euro per hour
• Providing administrative support to the team
• Inputting and processing data
• File management, diary management, correspondence
• Dealing with member of the public
• Other ad hoc administrative duties

• Previous clerical / admin experience is essential
• Good IT skills (excel, word etc)
• Good planning and organising skills
• Good data entry and attention to detail skills
• Immediately available
• Good interpersonal skills

Job Role: Office Administrator

Location: Dublin 7, D07, Ireland

Salary: €22,000 - €26,000 (Depends on Experience)

Why do we want you?

You're an excellent, proactive experienced administrator / training team administrator who has worked in a busy office environment and who is used to liaising with multiple internal and external stakeholders. 

You have strong MS office skills and the ability to proof read and format documents.  We use Salesforce so experience in this software would be beneficial.

La Touche Training is an important part of Wilmington's Professional Division as Ireland’s number 1 provider of legal training. La Touche Training’s name is synonymous with high quality, professional training. The company provides a range of training services to a variety of markets, including: Government Departments, Local Authorities, Regulatory Agencies, Healthcare – Private & Public, Blue Chip organisations, SME’s, Law Firms and Individuals.

As our office administrator you will be a key member of our client services team and will support our Office Manager in organising and administering over 400 events per year. 

We are an expanding team so you'll get the opportunity to get involved with all sorts of interesting jobs but your main responsibilities will be as broken down between administration of training courses, taking bookings, dealing with incoming telephone queries and supporting the organisation of conferences. 

You'll need to be someone who enjoys being the go to member of the team and loves getting stuck in and being a key contributor.

Daily responsibilities include:

Training Courses

• Liaise with sales team and course developers re upcoming training courses
• Contact clients re upcoming courses – notify them of what we require from them and get information required to produce materials
• Format course materials so they are uniform, legible, with no errors
• Print workbooks for courses
• Liaise with trainers to notify them of course details
• Send feedback to client after course has run
• Set up online events on Zoom, Teams and Webex

Bookings

• Using Salesforce to process bookings accurately and in a timely manner  

Telephone

• Taking over the answering of the main phoneline – directing callers to the right person, answering queries and passing on accurate messages

We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...

We know it’s not a skill, but the successful candidate must have permission to work in the roles location by the start of their employment.

You will also need;

• Experience in the same or similar role
• Ability in setting up virtual meetings / training sessions in Zoom and Teams
• Advanced IT skills particularly MS Word
• Excellent verbal and written communication skills
• High degree of accuracy and attention to detail in production of documentation
• Highly organised with the ability to deal with multiple tasks at one time and conflicting priorities
• Proactive with the ability to work to tight deadlines
• A willingness to learn and develop new skills
• Relationship building and ability to work collaboratively with colleagues and clients
• Ability to work well in a team as well as independently
• Willing to help with tasks outside their remit

You need to be the kind of person who…

• Is passionate about providing exceptional support and adding true value to a team
• Loves to learn – both knowledge and skills
• Is a creative question-asker and a solution-finder
• Is able to work in a fast paced, fun and progressive environment
• Enjoys a challenge – we work hard, and it can be a steep learning curve

Thanks for reading our job advert. We’ve tried to bring to life what it’s like working as part of Wilmington plc but we do so much that it’s tough to distil into a single page. We also recognise that sometimes people can be put off applying for a job unless they think they match every requirement. Don’t let that hold you back. If you are excited about the role and think you can do much of what we have described but aren’t sure if you are quite who we’re looking for… give it a try. Nothing ventured nothing gained!

Come join us!

We offer a great benefits package which includes standard things like performance related bonus, pension with life assurance etc., but also Wilmington Choices which allows you to tailor your benefits package with offerings like holiday purchase, discount vouchers, heavily subsidised gym membership, cycle to work schemes and dining cards.

We offer variety, development and an opportunity to be part of a committed group of colleagues. We operate an open environment where you’ll be encouraged to make an impact. At Wilmington, our collaborative approach means your great ideas will be welcomed and your great work recognised. 

We are focused on ensuring that Wilmington remains a great place to work. We value our people and we continue to invest in their career development. We encourage learning, and career opportunities are possible across all Wilmington companies

“We are committed to equality, equality of opportunity and valuing diversity”

The Legal Bit!

The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

*Please note that this role may remain advertised until an offer of employment has been made.