administrative specialist jobs

36Jobs Found

36 jobs found for administrative specialist jobs

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Senior Office Coordinator

Twitter

Dublin
11 days ago
Dublin
11 days ago
Company Description

Twitter is what’s happening and what people are talking about right now. For us, life's not about a job, it's about purpose. We believe real change starts with conversation. Here, your voice matters. Come as you are and together we'll do what's right (not what's easy) to serve the public conversation.

 

Job Description

We are looking for a Senior Coordinator to be located in our Dublin office. This role will partner with the Regional Manager, operating and maintaining the Dublin office. This role will report to the REW Manager. The position will play an active role in a team, who handle daily operations across the business. The right person will craft and elevate programs and amenities that make employees love coming to work every single day. We are looking for someone with a passion for developing and maintaining an outstanding workspace that encourages employees to do their best work.

You’re very comfortable in a fast-paced environment with the highest standards of excellence. You know how to have fun at work, and bring enthusiasm, dedication and a collaborative spirit to build and maintain innovative office spaces that facilitate one of the world’s most important platforms.

This role is critical in promoting culture and creates and elevates programs and amenities that make employees love coming to work every day. Must have a passion for supporting and maintaining a world-class workspace that inspires staff to do their best work. #LoveWhereYouWork

What You’ll Do:

  • Develop and maintain strong, positive and effective working relationships with all internal & external stakeholders. Onsite point of contact for vendor relations and act as Twitter’s suite liaison with Building Management.
  • Monitor operations including the performance of vendors, service providers, food & event services, mail/post services, building & equipment maintenance, all audits and other operational requirements for the office and support to other offices in the EMEA region as required
  • Monitor office budget and report on monthly/quarterly financial results in partnership with the Manager. Review all vendor invoices, work with providers if any discrepancies.
  • Project manage all internal events within the office. Plan, organise and execute approval internal and client-facing office events as directed.
  • Lead and report all office requests using Twitter’s internal work order ticketing system
  • Support space planning, update of floor plans, space configurations, furniture layouts, and reconfigurations of space via planning tool etc.
  • Support in future planning for potential uses of REW tools & Intelligent systems - Sustainability, Asset Optics, Facilities Management, Specification Management
  • Coordinate New Hires onboarding & integration with Departures with HR and IT.
  • Oversee departmental communications (internal newsletter, digital signage, notice emails to staff.)

Who You Are:

  • Have a track record of maintaining and tracking processes and procedures for facilities support.
  • Creative problem-solver with a knack for designing and implementing great new processes.
  • Demonstrated analytical skills necessary for the collation of data and production of information in a corporate setting.
  • Ability to build and maintain internal customer relationships by delivering prompt and respectful service
  • Strong written and verbal communication with an emphasis on prompt, friendly communications.
  • Exceptional organisational skills and multitasking abilities.
  • Ability to remain energetic and positive in a fast-paced environment.
  • Ability to work with minimum supervision and desire for constant improvement
Qualifications
  • Background in facilities management, construction science/management, engineering, business administration, finance, closely related field, or an equivalent combination of education and experience.
  • Experience with a mission driven, principled, goal focused organisation.
  • Experience in managing subcontractors and vendors.
  • The ability to quickly understand the evolving culture in our growing organisation and how this translates into an amazing Workplace Experience.
  • Proven ability to manage multiple simultaneous projects.
  • Ability to learn new tools and techniques.
  • Experience with solution-focused problem solving and thinking through problems creatively.
  • Experience with ISO standards a plus.
  • Min 3 years experience in facilities management operations.
  • Prior experience managing events a plus.
  • Ability to travel (25%).

Additional Information

We are committed to an inclusive and diverse Twitter. Twitter is an equal opportunity employer. We do not discriminate based on race, colour, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

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Office Administrator

Osborne

Dublin, Dublin
4 days ago
Dublin, Dublin
4 days ago

Osborne are currently recruiting for an Office Administrator to join a small team based in Dublin 6. This is a temporary position with a view to permanency.
This role will suit an organised and detail orientated individual with strong communication skills. As office administrator you will be responsible for day to day co-ordination of administrative duties in the office. This includes but is not limited to organising mail and post, data entry and dealing with incoming queries.
The successful candidate will have a minimum of 1 years’ experience in a similar role and strong organisational and communicational skills.


Salary and Benefits:

  • Excellent DOE
  • Central Location near public transport links
  • Small but welcoming team

Key Responsibilities:

  • Answering phone and recording calls
  • Taking card payments over the phone and recording records
  • Document management of filing system
  • Providing day to day administration support
  • Update databases to include managing, entering, processing, and verifying a range of data and information.
  • Monitor and maintain specific mailboxes on a regular basis and respond to queries.
  • Coordinate, assemble and organise delivery of related mail.

Requirements:

  • 1 years+ experience in a similar role
  • Excellent attention to detail
  • Proven organisation and time management skills
  • Excellent interpersonal skills
  • IT literate, with Microsoft Outlook, Word, Excel, and PowerPoint skills


All interested candidates should apply through the link provided for the attention of Naomi McGrath at Osborne Recruitment and are welcome to call Naomi on 01 6384400 for more information.
Please submit your CV in Word format

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Administrator Assistant

Osborne

Louth, Louth
6 days ago
Louth, Louth
6 days ago

Does Temping suit you!

Here at Osborne, we have an on – going Temporary position based in Drogheda for an Administrator Assistant. This roles could start as early as next week.

Key Responsibilities:

  • Reception
  • Managing clerical and a variety of other administrative tasks
  • Arrange travel and accommodation.
  • Complete reporting activities as required.
  • Expenses administration and reconciliation.
  • Provide support to the finance team including hours reports for payroll processing.
  • Ad hoc duties.

Skills and Experience required:

  • Excellent accuracy and attention to detail with the ability to process data efficiently.
  • Highly organised, efficient, and eager to provide an excellent service.
  • Self-starter and motivated individual.
  • Happy to work independently and as part of a team.
  • Excellent administration and communication skills.
  • Excellent IT Skills, experience in Microsoft Excel, Word, PowerPoint, Outlook, and office 365.
  • Flexibility required within this role.

For more information please apply through the link provided for the attention of Leanne Thornton or call Osborne Recruitment on 041 986 5058
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided
Please submit your updated CV in Word Format

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Company Secretary | Flexible working

Sigmar

Dublin, Dublin
4 days ago
Dublin, Dublin
€50k - €60k Per Year
4 days ago
€50k - €60k Per Year

Long-term flexible working on offer with this role, giving candidates the option to work one or two days in office with the rest from home.

Location: Dublin City

Type: Permanent

Salary: Up to €60,000 (depending on experience)

Role and organisation:

  • Ensuring compliance with the local regulatory bodies and keeping up to date with relevant changes to Company Law.
  • Company secretarial and transaction and relationship management services for SPV, fund, ILP, ICAV and real estate entities.
  • Constant interaction with the internal team, board members, clients, and third parties.
  • Manage client relationships.

The Candidate:

  • At least three years’ experience as a Company Secretary, ideally currently at managerial level.
  • Funds experience.
  • ICSA qualified or part qualified.
  • Highly organized individual with great communication and interpersonal skills.
  • Excellent report writing skills.

Why not get in touch?

This is a great opportunity for an ambitious Company Secretary to develop their skillset with a leading financial services company.

To hear more about this role or for a confidential chat about the market, please send your CV to 

choey@sigmar.ie

, apply using the link or call: +353 1 4744649. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

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Clerical Officer - Birr, Co. Offaly

FRS Recruitment

Offaly, Offaly
4 days ago
Offaly, Offaly
€12 - €12.74 Per Hour
4 days ago
€12 - €12.74 Per Hour

I am currently recruiting for a Clerical Officer to join a busy team in Birr, Co. Offaly
*** PUBLIC SECTOR ALERT***
The role:
  • Responsible for processing patient files, nursing files, doctor files etc
  • Inputting data onto excel and IPMS system
  • Managing patient charts
  • Diary management
  • Dealing with queries from the public
  • Other ad hoc administration duties
  • Monday to Friday 37 hour week at 12.74 euro per hour

Requirements:
  • Previous clerical experience is required
  • Good data entry and attention to detail skills
  • Proficient IT skills (excel, power point, outlook etc)
  • Good analytical skills
  • Good planning, organising and communications skills
  • Capable of working in a team and on own initiative
  • Immediately available

This is full time temporary position with an immediate start
Please upload your CV to the link provided below.
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Clerical Officer - Portlaoise

FRS Recruitment

Laois, Laois
4 days ago
Laois, Laois
€12.74 - €14.89 Per Hour
4 days ago
€12.74 - €14.89 Per Hour

I'm currently recruiting for a Clerical Officer with finance background for our client based in Co. Laois
THE ROLE:
  • Collating, inputting and processing figures for the department
  • Checking, enforcing and authorising figures for the department
  • Data entry of timesheets, expenses, annual leave and sick leave for the department
  • Provide over all administration support to the team
  • Monday to Friday 37 hour week
  • Immediate start

REQUIREMENTS:
  • Previous experience with working with figures
  • Previous administration and data processing experience
  • Proficient in Excel, Word, PowerPoint etc
  • Good numerical and problem solving skills
  • Attention to detail
  • Capable of working on own initiative and in a team
  • Immediately available

To apply, please upload your CV to the link provided below.
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Administration Assistant

Sigmar

Dublin, Dublin
4 days ago
Dublin, Dublin
€30k - €30k Per Year
4 days ago
€30k - €30k Per Year

Are you looking for a new permanent role? Do you hold exceptional Administraiton and Customer Support skills? Do you hold experience in the Clinical, Pharma or Healthcare setting?

If so, this West Dublin based organisation is seeking a skilled, enthusiastic and expeirenced Adminsitration Assistant to provide support to join their busy, every-growing team to provide support to both the internal team and their customer base.

The role will involve:

  • Responding to and triaging all inbound queries and assistance requests
  • Communicating between internal departments to determine how to best assist the service user
  • Entering all actions and service user information in to company CRM system 
  • Completing welcome calls with new service users
  • Preparing daily reports for management to include detailed service user information 
  • Adminsitration assistance to overal team and management 
  • Scheduling and attending meetings 
  • Managing, updating and controlling team / organisation documents and processes 

As this role is to provide support to service users seven days a week, some weekend work is involved. You would work five days over seven, meaning you would be required to work one weekend day, twice a  month and you would receive time in lieu for this. Working hours are 37.5 per week. 

This organisation provides an essential services so this role would involve a combination of remote and on-site work. 

Requirements:

  • Strong experience in an administrative role (minimum 1 - 2 years)
  • Experience in a clinical or healthcare setting would be preferred / considered beneficial
  • Happy to work two weekend days in a month 
  • Able to work on-site as well as remote

If this sounds like your next role, please send your details to fjoyce@sigmar.ie and you will be responded to in due course. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

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P/T Clerical Officer - Cloneygowan

FRS Recruitment

Cloneygowan, Offaly
4 days ago
Cloneygowan, Offaly
€12.74 - €12.74 Per Hour
4 days ago
€12.74 - €12.74 Per Hour

I'm currently recruiting for a Clerical Officer to join our client based in Clonygowan, Co. Offaly.
THE ROLE:
  • 24 hours per week (9am - 2pm Monday to Friday ) at 12.74 euro per hour
  • Providing administrative support to the team
  • Inputting and processing data
  • File management, diary management, correspondence
  • Dealing with member of the public
  • Other ad hoc administrative duties

REQUIREMENTS:
  • Previous clerical / admin experience is essential
  • Good IT skills (excel, word etc)
  • Good planning and organising skills
  • Good data entry and attention to detail skills
  • Immediately available
  • Good interpersonal skills

Please click on the link below and apply to it!
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Office Administrator

Wilmington plc

Dublin
26 days ago
Dublin
26 days ago

 

 

Job Role: Office Administrator

Location: Dublin 7, D07, Ireland

Salary: €22,000 - €26,000 (Depends on Experience)

 

Why do we want you?

You're an excellent, proactive experienced administrator / training team administrator who has worked in a busy office environment and who is used to liaising with multiple internal and external stakeholders. 

 

You have strong MS office skills and the ability to proof read and format documents.  We use Salesforce so experience in this software would be beneficial.

 

La Touche Training is an important part of Wilmington's Professional Division as Ireland’s number 1 provider of legal training. La Touche Training’s name is synonymous with high quality, professional training. The company provides a range of training services to a variety of markets, including: Government Departments, Local Authorities, Regulatory Agencies, Healthcare – Private & Public, Blue Chip organisations, SME’s, Law Firms and Individuals.


As our office administrator you will be a key member of our client services team and will support our Office Manager in organising and administering over 400 events per year. 

 

We are an expanding team so you'll get the opportunity to get involved with all sorts of interesting jobs but your main responsibilities will be as broken down between administration of training courses, taking bookings, dealing with incoming telephone queries and supporting the organisation of conferences. 

 

You'll need to be someone who enjoys being the go to member of the team and loves getting stuck in and being a key contributor.

 

Daily responsibilities include:

 

Training Courses

  • Liaise with sales team and course developers re upcoming training courses
  • Contact clients re upcoming courses – notify them of what we require from them and get information required to produce materials
  • Format course materials so they are uniform, legible, with no errors
  • Print workbooks for courses
  • Liaise with trainers to notify them of course details
  • Send feedback to client after course has run
  • Set up online events on Zoom, Teams and Webex

Bookings

  • Using Salesforce to process bookings accurately and in a timely manner  

Telephone

  • Taking over the answering of the main phoneline – directing callers to the right person, answering queries and passing on accurate messages

We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...

 

We know it’s not a skill, but the successful candidate must have permission to work in the roles location by the start of their employment.

 

You will also need;

  • Experience in the same or similar role
  • Ability in setting up virtual meetings / training sessions in Zoom and Teams
  • Advanced IT skills particularly MS Word
  • Excellent verbal and written communication skills
  • High degree of accuracy and attention to detail in production of documentation
  • Highly organised with the ability to deal with multiple tasks at one time and conflicting priorities
  • Proactive with the ability to work to tight deadlines
  • A willingness to learn and develop new skills
  • Relationship building and ability to work collaboratively with colleagues and clients
  • Ability to work well in a team as well as independently
  • Willing to help with tasks outside their remit

 

You need to be the kind of person who…

 

  • Is passionate about providing exceptional support and adding true value to a team
  • Loves to learn – both knowledge and skills
  • Is a creative question-asker and a solution-finder
  • Is able to work in a fast paced, fun and progressive environment
  • Enjoys a challenge – we work hard, and it can be a steep learning curve

Thanks for reading our job advert. We’ve tried to bring to life what it’s like working as part of Wilmington plc but we do so much that it’s tough to distil into a single page. We also recognise that sometimes people can be put off applying for a job unless they think they match every requirement. Don’t let that hold you back. If you are excited about the role and think you can do much of what we have described but aren’t sure if you are quite who we’re looking for… give it a try. Nothing ventured nothing gained!

 

Come join us!

We offer a great benefits package which includes standard things like performance related bonus, pension with life assurance etc., but also Wilmington Choices which allows you to tailor your benefits package with offerings like holiday purchase, discount vouchers, heavily subsidised gym membership, cycle to work schemes and dining cards.

 

We offer variety, development and an opportunity to be part of a committed group of colleagues. We operate an open environment where you’ll be encouraged to make an impact. At Wilmington, our collaborative approach means your great ideas will be welcomed and your great work recognised. 

 

We are focused on ensuring that Wilmington remains a great place to work. We value our people and we continue to invest in their career development. We encourage learning, and career opportunities are possible across all Wilmington companies


“We are committed to equality, equality of opportunity and valuing diversity”

 

 

 

The Legal Bit!

The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

 

*Please note that this role may remain advertised until an offer of employment has been made.

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Secretary

Hays Ireland

Dublin South, Dublin
13 days ago
Dublin South, Dublin
€32k - €32k Per Year
13 days ago
€32k - €32k Per Year

Secretary | Permanent | Dublin South | €32,000
Your new company
As Secretary you will join a professional team in a leading international specialist in construction and infrastructure. Your new company has been operating for over 70 years and are known for their client focused reputation. Your new office is located in Dublin South and is easily accessible via public transport. Your new company requires you to join their team on a permanent basis, working from home initially.
Your new role
As Secretary you will provide administrative and secretarial support to the Senior Personal Assistant. Your support duties will include but are not limited to managing diaries for the Directors, scheduling meetings both internal and external, arranging travel, typing letters, emails and minutes, tracking expenses, covering reception for breaks and compiling/uploading reports.
This is a great opportunity for you to gain executive support Administration experience within a reputable construction organisation.
What you'll need to succeed
You will ideally have recent relevant secretarial support experience in a similar role with the ability to work on a broad range of tasks while maintaining excellent attention to detail. You will also have proficiency using Microsoft Office Suite, databases and have strong typing skills. Excellent customer service skills are necessary as you be liaising with both internal and external stakeholders.
With clear and relevant examples of your career achievements within a similar environment with proficient executive support experience you will be a very strong candidate for this role.
What you'll get in return
You will join an organisation that show pride in their reputable standards. You will be rewarded with a competitive salary and gain invaluable and transferable experience within a highly motivated Administrative team.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Posted

11 days ago

Description

Company Description

Twitter is what’s happening and what people are talking about right now. For us, life's not about a job, it's about purpose. We believe real change starts with conversation. Here, your voice matters. Come as you are and together we'll do what's right (not what's easy) to serve the public conversation.

 

Job Description

We are looking for a Senior Coordinator to be located in our Dublin office. This role will partner with the Regional Manager, operating and maintaining the Dublin office. This role will report to the REW Manager. The position will play an active role in a team, who handle daily operations across the business. The right person will craft and elevate programs and amenities that make employees love coming to work every single day. We are looking for someone with a passion for developing and maintaining an outstanding workspace that encourages employees to do their best work.

You’re very comfortable in a fast-paced environment with the highest standards of excellence. You know how to have fun at work, and bring enthusiasm, dedication and a collaborative spirit to build and maintain innovative office spaces that facilitate one of the world’s most important platforms.

This role is critical in promoting culture and creates and elevates programs and amenities that make employees love coming to work every day. Must have a passion for supporting and maintaining a world-class workspace that inspires staff to do their best work. #LoveWhereYouWork

What You’ll Do:

  • Develop and maintain strong, positive and effective working relationships with all internal & external stakeholders. Onsite point of contact for vendor relations and act as Twitter’s suite liaison with Building Management.
  • Monitor operations including the performance of vendors, service providers, food & event services, mail/post services, building & equipment maintenance, all audits and other operational requirements for the office and support to other offices in the EMEA region as required
  • Monitor office budget and report on monthly/quarterly financial results in partnership with the Manager. Review all vendor invoices, work with providers if any discrepancies.
  • Project manage all internal events within the office. Plan, organise and execute approval internal and client-facing office events as directed.
  • Lead and report all office requests using Twitter’s internal work order ticketing system
  • Support space planning, update of floor plans, space configurations, furniture layouts, and reconfigurations of space via planning tool etc.
  • Support in future planning for potential uses of REW tools & Intelligent systems - Sustainability, Asset Optics, Facilities Management, Specification Management
  • Coordinate New Hires onboarding & integration with Departures with HR and IT.
  • Oversee departmental communications (internal newsletter, digital signage, notice emails to staff.)

Who You Are:

  • Have a track record of maintaining and tracking processes and procedures for facilities support.
  • Creative problem-solver with a knack for designing and implementing great new processes.
  • Demonstrated analytical skills necessary for the collation of data and production of information in a corporate setting.
  • Ability to build and maintain internal customer relationships by delivering prompt and respectful service
  • Strong written and verbal communication with an emphasis on prompt, friendly communications.
  • Exceptional organisational skills and multitasking abilities.
  • Ability to remain energetic and positive in a fast-paced environment.
  • Ability to work with minimum supervision and desire for constant improvement
Qualifications

  • Background in facilities management, construction science/management, engineering, business administration, finance, closely related field, or an equivalent combination of education and experience.
  • Experience with a mission driven, principled, goal focused organisation.
  • Experience in managing subcontractors and vendors.
  • The ability to quickly understand the evolving culture in our growing organisation and how this translates into an amazing Workplace Experience.
  • Proven ability to manage multiple simultaneous projects.
  • Ability to learn new tools and techniques.
  • Experience with solution-focused problem solving and thinking through problems creatively.
  • Experience with ISO standards a plus.
  • Min 3 years experience in facilities management operations.
  • Prior experience managing events a plus.
  • Ability to travel (25%).


Additional Information

We are committed to an inclusive and diverse Twitter. Twitter is an equal opportunity employer. We do not discriminate based on race, colour, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any legally protected status.

Source: Twitter