Are you looking for a new permanent role? Do you hold exceptional Administraiton and Customer Support skills? Do you hold experience in the Clinical, Pharma or Healthcare setting?

If so, this West Dublin based organisation is seeking a skilled, enthusiastic and expeirenced Adminsitration Assistant to provide support to join their busy, every-growing team to provide support to both the internal team and their customer base.

The role will involve:

• Responding to and triaging all inbound queries and assistance requests
• Communicating between internal departments to determine how to best assist the service user
• Entering all actions and service user information in to company CRM system 
• Completing welcome calls with new service users
• Preparing daily reports for management to include detailed service user information 
• Adminsitration assistance to overal team and management 
• Scheduling and attending meetings 
• Managing, updating and controlling team / organisation documents and processes 

As this role is to provide support to service users seven days a week, some weekend work is involved. You would work five days over seven, meaning you would be required to work one weekend day, twice a  month and you would receive time in lieu for this. Working hours are 37.5 per week. 

This organisation provides an essential services so this role would involve a combination of remote and on-site work. 

Requirements:

• Strong experience in an administrative role (minimum 1 - 2 years)
• Experience in a clinical or healthcare setting would be preferred / considered beneficial
• Happy to work two weekend days in a month 
• Able to work on-site as well as remote

If this sounds like your next role, please send your details to fjoyce@sigmar.ie and you will be responded to in due course. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

Osborne are currently recruiting for an Office Administrator to join a small team based in Dublin 6. This is a temporary position with a view to permanency.
This role will suit an organised and detail orientated individual with strong communication skills. As office administrator you will be responsible for day to day co-ordination of administrative duties in the office. This includes but is not limited to organising mail and post, data entry and dealing with incoming queries.
The successful candidate will have a minimum of 1 years’ experience in a similar role and strong organisational and communicational skills.

Salary and Benefits:

• Excellent DOE
• Central Location near public transport links
• Small but welcoming team

Key Responsibilities:

• Answering phone and recording calls
• Taking card payments over the phone and recording records
• Document management of filing system
• Providing day to day administration support
• Update databases to include managing, entering, processing, and verifying a range of data and information.
• Monitor and maintain specific mailboxes on a regular basis and respond to queries.
• Coordinate, assemble and organise delivery of related mail.

Requirements:

• 1 years+ experience in a similar role
• Excellent attention to detail
• Proven organisation and time management skills
• Excellent interpersonal skills
• IT literate, with Microsoft Outlook, Word, Excel, and PowerPoint skills

All interested candidates should apply through the link provided for the attention of Naomi McGrath at Osborne Recruitment and are welcome to call Naomi on 01 6384400 for more information.
Please submit your CV in Word format

Does Temping suit you!

Here at Osborne, we have an on – going Temporary position based in Drogheda for an Administrator Assistant. This roles could start as early as next week.

Key Responsibilities:

• Reception
• Managing clerical and a variety of other administrative tasks
• Arrange travel and accommodation.
• Complete reporting activities as required.
• Expenses administration and reconciliation.
• Provide support to the finance team including hours reports for payroll processing.
• Ad hoc duties.

Skills and Experience required:

• Excellent accuracy and attention to detail with the ability to process data efficiently.
• Highly organised, efficient, and eager to provide an excellent service.
• Self-starter and motivated individual.
• Happy to work independently and as part of a team.
• Excellent administration and communication skills.
• Excellent IT Skills, experience in Microsoft Excel, Word, PowerPoint, Outlook, and office 365.
• Flexibility required within this role.

For more information please apply through the link provided for the attention of Leanne Thornton or call Osborne Recruitment on 041 986 5058
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided
Please submit your updated CV in Word Format

Long-term flexible working on offer with this role, giving candidates the option to work one or two days in office with the rest from home.

Location: Dublin City

Type: Permanent

Salary: Up to €60,000 (depending on experience)

Role and organisation:

• Ensuring compliance with the local regulatory bodies and keeping up to date with relevant changes to Company Law.
• Company secretarial and transaction and relationship management services for SPV, fund, ILP, ICAV and real estate entities.
• Constant interaction with the internal team, board members, clients, and third parties.
• Manage client relationships.

The Candidate:

• At least three years’ experience as a Company Secretary, ideally currently at managerial level.
• Funds experience.
• ICSA qualified or part qualified.
• Highly organized individual with great communication and interpersonal skills.
• Excellent report writing skills.

Why not get in touch?

This is a great opportunity for an ambitious Company Secretary to develop their skillset with a leading financial services company.

To hear more about this role or for a confidential chat about the market, please send your CV to 

choey@sigmar.ie

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

• Responsible for processing patient files, nursing files, doctor files etc
• Inputting data onto excel and IPMS system
• Managing patient charts
• Diary management
• Dealing with queries from the public
• Other ad hoc administration duties
• Monday to Friday 37 hour week at 12.74 euro per hour

• Previous clerical experience is required
• Good data entry and attention to detail skills
• Proficient IT skills (excel, power point, outlook etc)
• Good analytical skills
• Good planning, organising and communications skills
• Capable of working in a team and on own initiative
• Immediately available

• Collating, inputting and processing figures for the department
• Checking, enforcing and authorising figures for the department
• Data entry of timesheets, expenses, annual leave and sick leave for the department
• Provide over all administration support to the team
• Monday to Friday 37 hour week
• Immediate start

• Previous experience with working with figures
• Previous administration and data processing experience
• Proficient in Excel, Word, PowerPoint etc
• Good numerical and problem solving skills
• Attention to detail
• Capable of working on own initiative and in a team
• Immediately available

Are you looking for a new permanent role? Do you hold exceptional Administraiton and Customer Support skills? Do you hold experience in the Clinical, Pharma or Healthcare setting?

If so, this West Dublin based organisation is seeking a skilled, enthusiastic and expeirenced Adminsitration Assistant to provide support to join their busy, every-growing team to provide support to both the internal team and their customer base.

The role will involve:

• Responding to and triaging all inbound queries and assistance requests
• Communicating between internal departments to determine how to best assist the service user
• Entering all actions and service user information in to company CRM system 
• Completing welcome calls with new service users
• Preparing daily reports for management to include detailed service user information 
• Adminsitration assistance to overal team and management 
• Scheduling and attending meetings 
• Managing, updating and controlling team / organisation documents and processes 

As this role is to provide support to service users seven days a week, some weekend work is involved. You would work five days over seven, meaning you would be required to work one weekend day, twice a  month and you would receive time in lieu for this. Working hours are 37.5 per week. 

This organisation provides an essential services so this role would involve a combination of remote and on-site work. 

Requirements:

• Strong experience in an administrative role (minimum 1 - 2 years)
• Experience in a clinical or healthcare setting would be preferred / considered beneficial
• Happy to work two weekend days in a month 
• Able to work on-site as well as remote

If this sounds like your next role, please send your details to fjoyce@sigmar.ie and you will be responded to in due course. 

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

Enhances executive's effectiveness by providing information management support; representing the executive to others.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications:

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication