administration jobs

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541 jobs found for administration jobs

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HR Reporting %26 Sytems Administrator

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
IRE000002

OverallJob Purpose:

The HR reporting/SystemsAdministrator has HR Support responsibility over all business, coverage andfunctions lines under his/her specific local scope

At his/herlocal level, he/she will be in charge of:

oSupporting Local HR platformin accordance with local regulations and specificities

oProvidingreporting support on all HR related topics proactively or when requested

oSupportingthe HR Team in system updates.


Key Responsibilities:
  • Support the HR Local Platform (e.g HR systems, On boarding, off boarding) ensuring that the local HR processes and Optimal use of means, set out by the Head of HR are correctly applied and share inputs when improvements can be made;
  • Ensure that correct data flows in to the Global HR systems (PEOPLESOFT, SPEAR, Refog, COMPAS ), by also maintaining and updating accurately Local data tools;
  • Perform regular controls on the information in all the tools to ensure that minimum errors occur.
  • Act as a 4 Eye Check for monthly payroll process
  • Ensure the Off boarding is complete in a timely manner and all the necessary items are closed;
  • Provide to the Business, Head of HR monthly reports on staff related movements (joiners, Leavers, Transfers) and Status change (absences, maternities, overtime);
  • Provide to the Head of HR reports, analysis and advice, on topics relating to HR (E.g. Turnover, Trainings, Compensation and Benefits, etc.);
  • Support the Head of HR and HRBPs in the annual CRP Process, being the first line check on the information provided during the process, ensuring it´s accuracy and minimum need for corrections when passed on to HR Head or BPs for validation;
  • Support Local employees in their daily queries and issues;
  • Support Local employees (General Staff and Managers)in their interaction with Global tools such as My Development and ABOUT ME on topics relating to trainings and Annual Appraisals;
  • Support the HR team in general (Proactively find new and better ways of facilitating the work flow in the HR Department;
  • Interact with the business (e.g. Local Finance, Performance Management, Compliance, etc.) to ensure the shared data is all the same
  • Assist with any reporting and perform controls for the HR Control Plan
  • Support the payroll administrator in order to be an efficient back up in his/her absence




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Investor Services Applications Manager

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
PEP061
Job Title: Investor Services Applications Manager
Contract Type: Permanent
Business Unit: HFS IT BNP Paribas Fund Administration Services (Ireland) Limited
Reporting to: Head of HFS Investor Services Applications
Location: 2 Grand Canal Plaza, Dublin 2
Background
NTASWeb is the core Investor Services application used by the Hedge Fund Services (HFS) business/division of BNP Paribas Securities Services. It is used across the EMEA, Americas and APAC regions (7 locations in total) and is hosted in a BNP Paribas data centre in Luxembourg. The NTASWeb application is integrated with a number of other applications used by internal users and external parties, clients and investors.
The key HFS applications integrated with NTASWeb are ALTO and REA, both of which are developed and maintained in house by teams in Dublin and Chennai. These applications are hosted in a BNP Paribas data centre in Paris. ALTO is a client and investor facing online application and REA is a data extraction and reporting tool, used for external and internal reporting purposes and to feed internal BP2S compliance and payment systems.
Role – Application Manager
An IT professional responsible for managing the core Investor Services applications, NTASWeb, ALTO and REA to ensure continuity of and guarantee the quality of applications and opportunities for optimisation within their scope.
Key Responsibilities
Your main responsibilities as an Application Manager are wide ranging and you will be required to:
•Relationship Management
•Manage the day to day relationship with the NTASWeb Vendor, Koger and the IT teams within the hosting locations, BNPP Luxembourg and BNPP Paris and its partner IBM;
•Develop and maintain strong working relationships with the Business at all levels to understand the business drivers and work with the Engineering, Delivery teams and Koger to understand and specify requirements and to deliver/promote appropriate solutions;
•Assist the Application Production Support teams as necessary to ensure first class support services. Act as key point of contact and escalation point on requests and issues to ensure prompt response and resolution; steer incident analysis and implement preventative action plans for improvement;
•Manage Key Performance Indicators (KPIs) and ensure these are tracked, reported and managed via various channels;
•Arrange (and chair if required) quarterly relationship workshops with supplier to review service levels, align roadmaps and discuss new projects/initiatives;
•Application IT Roadmaps – Functional and Technical
•Develop the three year high level technical roadmaps in conjunction with the application owners, technical architects and other stakeholders and create more detailed annual roadmaps;
•Input into the development of the functional roadmaps with the Head of Investor Services Applications and the Investor Services Product Manager ensuring alignment with the Product Roadmaps.
•Application and Data Security
•Comply with and enforce the norms and standards in use: engineering, architecture and security norms and participate in best practice communities;
•Oversee User Access Management arrangements and the manage any required changes e.g. the implementation of strong authentication solutions;
•Review results of security testing, working on the development of remediation plans as required and oversee execution of these plans;
•Capacity Management
•Work with all key stakeholders to ensure that our underlying platforms are accurately sized to meet current and future requirements;
•Stay close to the onboarding and demand management roadmap;
•conduct performance analysis and fine tuning of processes to minimise any potential adverse impact thus ensuring optimum efficiency of our existing infrastructure;
•Obsolescence Management
•Develop and oversee delivery on the applications obsolescence management plans working with the Application Production Support and Infrastructure Management teams in Luxembourg and Paris;
•Release Management
•Oversee and monitor hardware and application software releases and upgrades;
•Ensure appropriate change control arrangements are in place for these applications and that thorough IST/UAT testing is completed prior to each release;
•Liaise with the Testing and Release Management teams on all releases;
•Work with suppliers and internal teams to drive the implementation of automated release processes
•Risk Assessments
•Undertake on an agreed basis risk assessments on all application related activities including infrastructure, vendor, end user usage and run costs;
•Application Continuity
•Develop and oversee execution of the Disaster Recovery plans and Service Continuity with the relevant Application Production Support teams;
•Budget Planning and Monitoring
•Input into the annual budgeting process and liaise with the different teams to monitor adherence to the budget throughout the year, highlighting areas for potential overrun in timely manner;
•Change Impact Analysis – Project and Change Requests (small change items)
•Act as key stakeholder for any projects and implementations impacting these applications ensuring all measures are taken for successful delivery;
•Work with other members of the HFS IT team to ensure that interfaces with other applications and third party applications work as required;
•Work with Vendors on the implementation of any new modules e.g. NTASWeb modules;
•System Documentation and Procedures
•Develop and contribute to all application related documentation and procedures, including the:
Annual Management Plans;
System and Technical Configuration Documentation;
Application Production Support teams Training materials on changes;
•Application Knowledge Transfer and Training
•Arrange or deliver (if relevant) as required regular refresher training and knowledge transfer on changes for the Application Production Support teams;
•Ensure all project changes are fully documented and IT colleagues in the HFS IT Helpdesk, Luxembourg and Paris are briefed / trained prior to handover
•Be responsible for the STAC (Service Transition Acceptance Criteria) process;
•Problem Management
•Troubleshoot problems providing technical support and problem resolution – conducting reviews of problems and devising solutions and plans with the key stakeholders;
•Liaise with Koger on items relating to routine and ad-hoc maintenance, technical support and development as required with the Application Production Support team in Luxembourg;

•Other
•Keep up to date on the latest software developments and propose ways that the software can be applied to make the business more efficient and successful
Key Skills, Experience & Qualifications
The ideal candidate will possess the following:
Education and Qualifications
•Good standard of education including relevant IT qualifications or relevant work experience
•Project Management Qualification
Key Skills, Knowledge and Experience
•Knowledge of systems design, development, implementations, and user support principles and practices.
•Experience with database management and strategies (e.g. Sybase V SQL Anywhere etc.) as well as administration including day to day maintenance, troubleshooting and development. Experience with SQL queries and the interrogation of data.
•Understanding of infrastructure and networks.
•Experience with information system troubleshooting.
•Knowledge of system connectivity options (e.g. APIs)
•Understanding of test automation tools (e.g. Selenium etc.)
•Familiarity with project management principles.
•Experience of working within a global organisation and working with teams across a number of locations.
•Demonstrable ability to face challenges with an analytical approach and to find solutions to effectively solve problems.
•Ability to liaise with both internal and external parties at all levels in a professional and efficient manner.
•Strong team player with a high degree of flexibility
capable and organized team player with excellent interpersonal and communication (verbal and written) skills, who shares ideas and best practice within the team and across the organization for the benefit of the business;
ability to communicate technical information to a non-technical audience.
•Experience leading and facilitating knowledge transfer and training.
•Self -motivated and results focused.
•Budgeting and cost modelling skills.
•Short term travel to BNPP offices within Europe may be required.

BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.
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SCM Operations Risk – Senior Administrator

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
TEP0080
Overall Job Purpose

BNPP Dublin Operations department consists of 4 inter-related departments. These are Operations Support, SCM Operations, Banking & Loan Operations (BLO) and Markets Middle Office. Within the SCM Operations teams, there are 3 separate teams to manage the Operations and risk. These are Utexam Operations, Payable Receivable (P/R) Operations and SCM Risk


The SCM Risk team is responsible to manage all aspects of SCM risk in ITO and work closely with the SCM ITO production teams and GTS to ensure full risk awareness and compliance with operational protocols. They should assess and report all risk aspects of Supply Chain operational activities. These activities includes the processing of inventory and invoices, financial settlement of these products, management of all overdues and reporting all discrepancies.

This role is accountable to the Head of SCM Operations. It requires leadership and management of a specialist team, a complete knowledge of all workload and systems and the assessment of all risk aspects

Roles & Responsibilities


Team Management

  • Production Task Completion: Accountable for the delivery of Department principles. Oversee all tasks assigned to the team and ensure timely completion.
  • Meeting Management: Participation in and leading meetings with stakeholders as required.
  • Project Management: Manage and participation in department, cross functional and ITO projects as required.

Department Activity

  • Risk Management ndash; Manage all SCM operational risk
    • Identification, implementation and monitoring of Key Risk indicators, including risk awareness, unusual activity and risk registers
    • Actively manage the Utexam portfolio risk to include analysis of contracts, SLA & inventory risk
    • Oversight and implementation of aspects of the Protect & Control Framework for SCM to ensure all identified risks and mitigated including:
      • Analysis the Generic Control Plans (GCP) for SCM Operations
      • Implementation of remediation plans
    • Preparation & overview of daily SCM Risk Dashboards and follow up of identified issues incl. incomplete tasks, Accounting breaks, Overdues and process breaks.
  • Overdue Management ndash; Management of Overdues for P/R & Utexam
    • Analysis, remediation and follow up of all overdue settlements including relevant dashboard reporting
    • Detailed analysis of client issues to improve Operations processes and client behaviour
  • Escalations ndash; Escalations for all risk issues
    • Analysis of overdues for possible escalation to L1 & L2 per the agreed escalation policies
    • Tracking and updating of these escalated issues
  • Performance & Risk Reduction ndash; Analysis of SCM teams and clients to achieve ultimate performance and reduction of risk
    • Analysis of all incidents and implementation of action plans
    • Preparation of Operational Committee analysis and documentation
    • Analysis of new clients and coordination of ITO Operations SCM NAC/TAC
    • Ensure all aspects of SCM Operations are documented via procedures and process maps
    • Through regular review, ensure compliance by the teams of procedures against performance
    • Review and maintain Cost to Operate SCM programs
    • Review of client processes and efficiencies with detailed proposals and escalations to improve

Qualification, Experience & Competencies

  • Business/Finance 3rd level qualification preferable
  • Minimum 5 yearsrsquo; experience in an Operational leadership role
  • Strong knowledge of MS Office suite (excel, word, PowerPoint)
  • Ability to work under pressure and to tight deadlines.
  • Clear and Concise communication skills
  • Strong Organisational skills

Equality and Diversity


BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.

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Specialised Due Diligence Administrator

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
TEP0073
Job Title:Specialised Due Diligence Administrator
Location:Dublin
Department:Middle Office - Registration & Support Services
Reports to:Head of Registration & Support Services
Business AreaCorporate and Institutional Banking
Please note this is a 12 month fixed term contract.
Overall Job Purpose

BNPP Dublin Middle Office consists of 2 departments: Credit Services & Support Services. Its 2 main objectives are to:

  • Coordinate the operational implementation of the deals (or laquo;programraquo; in Supply Chain) and ensure the accuracy and consistency of deals parameters including credit, legal and operational conditions by performing independent controls at implementation stage and during deal life-cycle
  • Support BNP Paribas Clients and non-clients with the objective of excellence-to-operate through a risk management framework and respect of compliance banking rules


Dublin Global Trade Services (GTS) & Dublin Operations interact with Dublin Middle Office on a daily basis and rely on it to perform all the activities necessary for the client to be able to start using our products. Dublin Middle Office also performs controls independently from GTS & Operations.


Dublin Middle Office ndash; Support Services teams focus on Product Support, Registration and Specialised Due Diligence.


Roles & Responsibilities
  • Lead Supplier On boarding in new and existing programs.
  • To manage registration of suppliers for new and existing Vendor Financing programs.
  • To collect documents for KYTS & KYS activities and control completeness of the documentation once GTS instruction is received or recertification process is launched.
  • Provide regular reporting to GTS sales teams on suppliersrsquo; on-boarding and coordinate with them for communication to clients.
  • Maintain an up to date master list of the suppliers with the correct statuses
  • Storage of suppliers documents and evidences in an appropriate location
  • Perform the Financial Security controls at facility set-up, facility renewal and on a regular basis during the deal life to monitor and ensure that programmes are always compliant with FS (KYC and screening at transaction processing excluded). Tasks include the following but are not limited to:
    • Perform FS controls at facility set-up and renewal in accordance with Hermes,
    • Perform KYS, KYTS, recertification activity, obligors screening,
    • Perform FS controls on a regular basis, i.e. disconnected from transaction
      • Maintain list of counterparties of non CSC deals & perform regular screening
      • Manage obvious false hits and escalation process on hits from regular screening
  • Perform the recertification of suppliers.
  • Perform specific due diligence on SCF portfolio, launch specific due diligence process
  • Maintain the deal portfolio reference file with deals subjects to Hermes/Hermes++/Chrysalide
  • Input the Pn country concentration on manual submission
  • Ensure required controls are performed
Financial Security
Knowledge: Staff must have a clear understanding of BNPP Group policies and requirements, and their own obligations under these standards. This includes ensuring that they understand the regulatory and Group requirements in relation to Financial Security, both at a general level, and specifically related to their role. Financial Security related matters include those connected to: anti-money laundering (AML); countering the financing of terrorism (CFT); international financial sanctions and embargoes (IFS); anti-bribery and corruption (ABC); KYC; ongoing client related data screening; and transaction monitoring.
Policies & Controls: Staff must adhere to the Grouprsquo;s Financial Security policies and local laws; ensuring that appropriate controls are in place to manage Financial Security related processes and risk (including in regard to customer due diligence and how they use the Grouprsquo;s products and services; and a maintaining a satisfactory understanding of transaction activity).
Vigilance & Reporting: Staff must be vigilant to unusual or suspicious activity; and duly report or escalate to senior management or Compliance as appropriate. Activity referred to, may concern customers, counterparties, staff or other third parties. Staff must escalate known or suspected concerns relating to potential or actual: money laundering; terrorist financing; bribery or corruption; sanctions breaches or attempts to circumvent the sanctions regime; or any other wrongdoing (including fraud or theft).

Qualification, Experience & Competencies
  • Business/Finance 3rd level qualification
  • 3 to 5 yearsrsquo; experience in banking operations
  • Proficiency with general IT system applications
  • Proficient knowledge of MS Office suite (Excel, Word, PowerPoint)
  • Customer Support experience
  • Knowledge of Trade Finance products an advantage but not essential
  • Proven ability to interact with senior stakeholders
  • Ability to effectively communicate up, across and down the organisation
  • Ability to engage with all business operations
  • Strong analytical and problem-solving skills
  • Accuracy and attention to detail
  • Ability to work under pressure and to tight deadlines
Equality and Diversity
BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.
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Product Support – Administrator

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
TEP0101

Overall Job Purpose:


BNPP Dublin Middle Office consists of 2 departments: Credit Services & Support Services. Its 2 main objectives are to:

  • Coordinate the operational implementation of the deals (or laquo;programmeraquo; in Supply Chain) and ensure the accuracy and consistency of deals parameters including credit, legal and operational conditions by performing independent controls at implementation stage and during deal life-cycle
  • Support BNP Paribas Clients and non-clients with the objective of excellence-to-operate through a risk management framework and respect of compliance banking rules

Dublin Global Trade Services (GTS) & Dublin Operations interact with Dublin Middle Office on a daily basis and rely on it to perform all the activities necessary for the client to be able to start using our products. Dublin Middle Office also performs controls independently from GTS & Operations.


Dublin Middle Office ndash; Support Services teams focus on Product Support, Registration and Specialised Due Diligence


Roles & Responsibilities include but are not limited to:

  • Assisting department head with management tasks
  • Prioritise tasks and delegate accordingly to the rest of the team
  • Assist with the preparation of daily, monthly quarterly and ad hoc reports for Head Office, BLs, KPIshellip;
  • Be the first and single point for both the Internal and External operational clients from the programrsquo;s implementation until its exit
  • Issue analysis & monitoring, supporting internal & external clients on CSC E-Banking support.
  • Train & Support all the Internal and External clients, on the new features implemented in CSC implement new features, maintain CSC user guide, provide CSC credentials
  • Management of CSC Client Queries received by e-mail and phone
  • Analyze all the reported CSC issues on behalf of clients & non-clients, external & internal, and follow-up until resolution in coordination with CSC Local support team. Provide pro-active answer to users.
  • System monitoring and reporting
  • Ensure required controls are performed

Qualification, Experience & Competencies

  • Business/Finance 3rd level qualification
  • 1 to 3yearsrsquo; experience in banking operations
  • Proficiency with general IT system applications
  • Proficient knowledge of MS Office suite (Excel, Word, PowerPoint)
  • Customer Support experience
  • Knowledge of Trade Finance products an advantage but not essential
  • Proven ability to interact with senior stakeholders
  • Ability to effectively communicate up, across and down the organisation
  • Ability to engage with all business operations
  • Strong analytical and problem-solving skills
  • Accuracy and attention to detail
  • Ability to work under pressure and to tight deadlines

BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.



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Financial and Business Analysis Accountant

BNP Paribas

Ireland
30+ days ago
Ireland
30+ days ago
Job Description
PEP0096

Mission


In a spirit of excellence, integrity, and innovation, CIB Finance & Tax mission is to act as an effective strategic partner in delivering quick, reliable transparent financial performance information and analysis to our stakeholders, while still maintaining our mission of independent control. Thus, our DNA is made of three essential ingredients:

  • Reliable and pertinent financial information based on adopting appropriate accounting policies and standards, utilising the Grouprsquo;s management reporting principles and standards;
  • Value added analysis with contributions from other key partners
  • Creating stakeholders affinity to answer to their needs and create space for pro-activity and anticipation of client future needs.

The mission of the Business and Financial Analysis function is to satisfy the needs of financial information of internal stakeholders, ensuring quality in the information and providing a full understanding of profitability on how revenues and expenses are calculated and attributed to each business line and function housed by all entities and legal vehicles within the scope of CIB in Ireland, including but not limited to:

  1. BNP Paribas Dublin Branch
  2. BNP Paribas Ireland
  3. Utexam Logistics Limited
  4. Utexam Solutions Limited
  5. Utexam Commodities Limited ndash; Esomet
  6. BNP Paribas Securities Services ndash; Dublin Branch
  7. BNP Paribas Fund Administration Services - BPFASL
  8. Vartry RE

Objectives, Responsibilities and Functions:


Work in strict coordination with the support hub in Madrid (MFSC ndash; Madrid Finance Service Centre) and under the direct supervision of the Head of Financial and Business Analysis in all areas directly associated with this division of the Finance & Tax Department.


The role will initially focus on BP2S business so a strong knowledge of this area is key. The role will be responsible for delivering performance management reports as directed for all entities in scope but with a focus on BP2S initially, presenting reports to the Head of Financial and Business Analysis and where requested presenting them to the Heads of the concerned Business Lines, Heads of Functions and local CFO. Particular emphasis to be focused on accuracy, completeness, integrity and adherence to reporting deadlines.


This role will particularly focus on Profit & Loss and Balance sheet in addition to supplementary reporting in relation to these. Collaborative correspondent to Regional Finance (Finance EMEA Hub) is paramount to the success of this role.


Contributor to the preparation of all information - or centralization of other Finance & Tax Areas contributions - for the Board of Directors of all entities under remit.


Participate in the performance and on-going enhancements to the daily financial accounting control environment via continuous interaction with the Oxygen Services Platforms and the Head of B&FA.


Ensure assistance is provided in a timely and efficient manner. Ensure the preparation of Statutory Accounting and processes for external audit within dates and timeframes agreed with the respective Audit Committees. Liaise with external Auditors in the annual audit process, Internal Auditors / Inspection Generale, and MFSC. Recommend and seek to implement procedures and processes that improve the overall performance of the Finance and Business analysis function.


Provide support to all Business Lines or functions in any review of their business / activity.


Participate and support all relevant Head Office, Regional and Local Projects that impact on the B&FA Area. This may entail taking direct ownership or responsibility for specific projects, if and when assigned.


Cross training within the Finance & Tax Function and other local Functions, Areas and Departments. On-going familiarity with the Grouprsquo;s accounting reporting policies and standards. Ensure appropriate documented files are maintained and filed for later review by Internal and/or External Auditors. Development and maintenance of properly documented procedures for the financial accounting division.


Areas of responsibility

  1. Performance Management. Design and development of high quality performance management reports to Management, transforming the accounting data into management accounting (profitability and cost allocation by Business Line) following the MARP (Management Accounting Rules and Principles, all of them at different split levels (entity, cost centre, business line, client, product, etc). Report production is advised and outsourced to the MSFSC while the value added analysis and reconciliation to BaU remains the responsibility of the B&FA team which facilitates business and analytical insights to be advised to Snr Management.
  2. Budget process: Participate in the delivery of the budget following BNP Paribas policies and procedures. Monitor the budgets for revenues and expenses as part of the upload process to the relevant financial systems.
  3. Audits: Ensure that all audit requests are delivered timely.
  4. Statutory accounts: Participate in the preparation of all financial statements and disclosures for statutory purposes.
  5. Information for Board of Directors and Audit Committees: Prepare the information for the management committees of the entities under scope.
  6. Projects: Active participation in projects of automation of current and future processes of the Area under responsibility.
  7. Human management: Foster people care, staff engagement and fluent communication within the B&FA Area and other Finance & Tax Areas in the spirit of a Global Finance community collaborative approach.
  8. Business continuity plan (BCP): Participate in the business continuity tests and ensure that all processes under his/her responsibility are subject to BCP following BNP Paribas policies and procedures including all software applications within the remit of the Area.
  9. Performance: Contribute periodical information (minimum monthly) of performance, risk and control indicators of the area under responsibility (KPI, KRI and KCI), following the standard defined for the Finance & Tax Department.
  10. Accounting Schemes: Accountable for ensuring correct Accounting Schemes are implemented
  11. Connectivity with the Production Teams and MCE (Measure, Control and Explain) Missional Teams in Regional Platforms: Foster close interaction and implementation of efficient communication tools ensuring full connectivity with the Oxygen services platforms (Madrid, Lisbon and Mumbai), in a collaborative organizational set-up, for all processes under his/her direct responsibility or accountability. Ensure that clear split of responsibilities exist in the process, fostering efficient working avoiding duplication.

Educational background and required skills


Language skills: Fluent in English


Educational background: Finance and accounting, qualified or studying for qualification.


4+ years experience in the financial services industry (banking, capital markets, custody, fund administration). Knowledge of BP2S business and financial management will be advantageous.


IT skills: capacity to use several of the following office tools in a proficient manner =gt; MS Office (Excel, Word, Powerpoint, Access). Intermediate / expert excel users

Equality and Diversity
BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.


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IT System Administrator I

ASL Aviation Holdings DAC

Swords
1 day ago
Swords
1 day ago

ASL Aviation Holdings is a leading aviation services company based in Swords, Ireland, close to Dublin Airport. The ASL Aviation Holdings Group includes 4 wholly owned European airlines; ASL Airlines Ireland, ASL Airlines Belgium, ASL Airlines France and ASL Airlines Hungary. The Group also has airline operations in South Africa, Thailand and India. Additionally, the Group includes maintenance facilities and several leasing entities. ASL’s airlines operate under their own brands and operate passenger and cargo networks on behalf of major international customers, particularly in the express freight and postal sectors. The Group’s global operations serve over 65 countries.

The Global ASL fleet of 130 aircraft includes 17 aircraft types including cargo aircraft with payloads from the B747-400’s 117 tonnes to the 4 tonnes of the turbo prop ATR 42-300. Passenger capacity is between 189 on the B737-800 to 72 on the ATR 72-500.

In 2019 ASL’s airlines operated 77,529 flights, equivalent to 212 flights per day or 8 per hour, 365 days of the year. The airlines carried 5,100,000 passengers and 700,000 tonnes of freight.

While some of the group airlines were founded more than 40 and 50 years ago, ASL Aviation Holdings’ foundation essentially began in 1998 and the company has been profitable every year since its incorporation. Annual revenue now exceeds €1.1bn EUR.

ASL employs 2,500 people globally of 51 different nationalities. The Group’s vision is to be the aviation service provider of choice through excellence, experience and expertise.


To provide technical support to users in a timely and customer focused manner.

  • Prioritise and manage assigned tickets in line with agreed service level agreements.
  • Provide user support to internal customers to help set up systems or resolve issues, including procedural documentation and relevant reports.
  • Establish a good working relationship with customers, the wider team and other professionals, such as software developers.
  • Comply with all relevant divisional and local company related policies, procedures and legal requirements.

  • A Degree in Computer Science or equivalent experience
  • Basic Windows knowledge.
  • Basic networking skills.
  • Advanced knowledge of Microsoft Office Suite.
  • Fluent in English both spoken and written and other languages as appropriate
  • Must be eligible to live and work in the EU and UK

Department: Information Systems

Reports to: Director of Operations

Location: Swords, Co. Dublin

Working Days: Monday-Friday 0900-1730

Closing date for written applications is 12th March 2021.

If you would like to apply please submit your application.

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Fleet Coordinator

Salessense

Athlone
30+ days ago
Athlone
30+ days ago

My client is currently recruiting an Insurance and Fleet Manager working as part of the Linehaul and Central Operations Teams.


  • Fleet Management and Motor Insurance
    Experience is desirable
  • Familiarity with Telematics/Cameras
  • Proven administration duties with data,
    reporting, monitoring and deadlines
  • Excellent communication, numerical,
    analytical and presentation skills with an
    ability to discuss and explain information
    such as liability, coverage, indemnity and
    policy conditions to all relevant parties.
  • To be able to demonstrate excellent
    attention to detail and be able to manage
    a workload that varies significantly day to
    day to be able to use the Microsoft Office
    suite to an intermediate level as a
    minimum

  • Manage all company fleet and insurance
    activities in line with standard procedures and
    compliance standards.
  • Liaising with claims handlers to progress claims
    speedily and efficiently.
  • Managing and maintaining best practice for
    insurance claims handling and accident
    reporting.
  • Communicating verbally and in writing with
    Head-Office, drivers and any relevant third
    parties i.e. telematics providers, repairs
    handlers etc
  • Providing advice, guidance and assistance on
    fleet management and insurance issues by
    following best practice and proactively
    managing risk
  • Liaising with suppliers and Head-Office Motor
    Insurance Admin to ensure appropriate,
    accurate and timely communications on all
    issues relating to fleet management, claims
    handling etc
  • Running, analysing and interpreting telematics
    and relevant data to produce professional
    reports, presenting results internally and
    externally.
  • Driving new ways of creating operational
    efficiencies whilst working within current role
    and looking for continuous improvement
  • Managing training for all new and existing
    drivers and oversee audits - ability to spot gaps
    and add additional training or a revised risk
    approach
  • Manage regular review meetings and take
    responsibility for all corrective actions and
    procedural requirements identified within
    these meetings.
  • Liaise with all appropriate parties to make sure
    fleet management and insurance is a key daily
    focus including supporting grievance
    management and any disciplinary procedures
  • Conduct regular audits and reviews of all
    information provided e.g drivers licenses,
    training etc
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Commercial Capabilities Graduate Intern Job (Galway, G, IE)

Boston Scientific

Galway
15 days ago
Galway
15 days ago

Commercial Capabilities Graduate Intern

 

Purpose and Passion • Comprehensive Benefits • Life-Work Integration • Community • Career Growth

At Boston Scientific, you will find a collaborative culture driven by a passion for innovation that keeps us connected on the most essential level. With determination, imagination and a deep caring for human life, we’re solving some of the most important healthcare industry challenges. Together, we’re one global team committed to making a difference in people’s lives around the world. This is a place where you can find a career with meaningful purpose—improving lives through your life’s work.

 

 

Role Purpose:

 

To provide supervised and structured technical/administrative support to the Functional Team.  The main purpose is to provide a valuable business contribution whilst also gaining practical and relevant work experience.

 

Key Responsibilities:

 

  • Co-ordination, documentation, tracking and reporting of logistical elements within our learning programmes.
  • Maintenance of Learning Management System (LMS), Competency Management System (CMS) and Internal Administrative applications.
  • Analysis & reporting of KPI’s and impact measurements within learning programmes.
  • Identification and application of continuous improvement opportunities.
  • User Acceptance Testing (UAT) of new tools/systems.
  • Management and design of Commercial Capabilities internal intranet site.
  • General Administrative duties.

 

Main Requirements

 

  • Working knowledge of key Microsoft Applications (Outlook, Word, PowerPoint, Excel, and SharePoint).
  • Experience in Systems/Business applications is preferable, e.g. database/visual management app.
  • Communication skills; written, face to face & virtual.
  • Time /Self-management, ability to work on one’s own initiative.
  • Analytical ability.
  • Creativity.
  • Business curiosity and acumen.
  • Teamwork and relationship building skills.

 

Please be aware this is a 12 month fixed term contract.  This position will be based in Galway with some remote working an option post COVID-19.

 

About us:

 

As a global medical technology leader for more than 35 years, our mission at Boston Scientific (NYSE: BSX) is to transform lives through innovative medical solutions that improve the health of patients. If you’re looking to truly make a difference to people both around the world and around the corner, there’s no better place to make it happen. If you are interested then discover our career opportunities at bostonscientific.com/careers.

 

 

Interested?

Please apply online with your CV and supporting documents at: http://jobs.bostonscientific.com.

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Quality Systems Specialist

Takeda Pharmaceutical

Ireland
2 days ago
Ireland
2 days ago

Job Description

  • Provide oversight and management of key elements of the Quality Management System (QMS), which include, Supplier Quality Management and GMP training.  Supporting other elements of the quality systems group, including but not limited to, change control, deviations, CAPAS, documentation.
  • Provide oversight and management of the supplier approval programme and the external audit schedule.
  • Participate in the internal audit schedule.
  • Administration/co-ordination of risk assessments.
  • Develop and write SOP & Controlled Documents.
  • Be a key member of the onsite audit team during external cGMP audits, e.g. from Regulatory Authorities and Global Quality.
  • Assisting in, and facilitating, investigations as part of the site Deviation Management System, ensuring effective root cause analysis and assigning of appropriate CAPAs.
  • Assist and co-ordinate the preparation of reports in relation to Annual Product Reviews for all products manufactured on site.
  • To ensure that the systems with a GMP impact are maintained as per written procedures.
  • Assist and co-ordinate implementation of global standards and procedures into the site Quality Systems.
  • To actively support the development/implementation and continuous improvement of the Quality Management Systems.
  • To be cross-trained in multiple quality systems.
  • Participate in other projects as directed by the Quality Systems & Compliance Manager.
  • Participate fully in any cross functional training initiatives.
  • Drive and promote the corporate values of Takeda-ism within the workplace.
  • Actively foster, in cooperation with other TIL staff, an ethos and culture of safety awareness where safety is accepted as an integral part of the overall business.
  • Ensure timely completion of all SOP, reading, training and assessment.
  • Other duties as required and directed by the relevant Manager or other Officer appointed by the Board of Directors.
  • Bachelor's degree in chemistry, biology or a related scientific discipline.
  • A minimum of 10 years working within quality in the pharmaceutical industry.
  • SME in Supplier Quality Management and GMP training is desirable.
  • Experience working in finished product pharmaceuticals/biologics, including analytical chemistry, quality assurance, quality control, development, and/or manufacturing areas.
  • Thorough understanding of quality systems and cGMP's.
  • Excellent verbal and written communication skills.
  • Be self-motivated, flexible, organised and a good team player with the ability to prioritise own work based on departmental and site requirements.

Locations

Grange Castle, Ireland

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Posted

30+ days ago

Description

Job Description
IRE000002

OverallJob Purpose:

The HR reporting/SystemsAdministrator has HR Support responsibility over all business, coverage andfunctions lines under his/her specific local scope

At his/herlocal level, he/she will be in charge of:

oSupporting Local HR platformin accordance with local regulations and specificities

oProvidingreporting support on all HR related topics proactively or when requested

oSupportingthe HR Team in system updates.


Key Responsibilities:
  • Support the HR Local Platform (e.g HR systems, On boarding, off boarding) ensuring that the local HR processes and Optimal use of means, set out by the Head of HR are correctly applied and share inputs when improvements can be made;
  • Ensure that correct data flows in to the Global HR systems (PEOPLESOFT, SPEAR, Refog, COMPAS ), by also maintaining and updating accurately Local data tools;
  • Perform regular controls on the information in all the tools to ensure that minimum errors occur.
  • Act as a 4 Eye Check for monthly payroll process
  • Ensure the Off boarding is complete in a timely manner and all the necessary items are closed;
  • Provide to the Business, Head of HR monthly reports on staff related movements (joiners, Leavers, Transfers) and Status change (absences, maternities, overtime);
  • Provide to the Head of HR reports, analysis and advice, on topics relating to HR (E.g. Turnover, Trainings, Compensation and Benefits, etc.);
  • Support the Head of HR and HRBPs in the annual CRP Process, being the first line check on the information provided during the process, ensuring it´s accuracy and minimum need for corrections when passed on to HR Head or BPs for validation;
  • Support Local employees in their daily queries and issues;
  • Support Local employees (General Staff and Managers)in their interaction with Global tools such as My Development and ABOUT ME on topics relating to trainings and Annual Appraisals;
  • Support the HR team in general (Proactively find new and better ways of facilitating the work flow in the HR Department;
  • Interact with the business (e.g. Local Finance, Performance Management, Compliance, etc.) to ensure the shared data is all the same
  • Assist with any reporting and perform controls for the HR Control Plan
  • Support the payroll administrator in order to be an efficient back up in his/her absence




Source: BNP Paribas