• Salary: 30-32K DOE (Pro Rata)
• Hours: 9am – 5:30pm

• Bank reconciliations
• Run weekly reports that ensure efficiency through the business
• Accounts Payable: Invoice entry, PO’s, supplier reconciliations and supplier queries
• Preparation supplier payment runs
• Accounts Receivable Process: generating sales invoices, liaising with customers and account reconciliations
• Management of Monthly creditors and debtors
• Reconcile credit card transactions through online portals and supporting spreadsheets
• Prepare journals before inputting data to Sage system
• Manage VAT/PAYE returns
• Production of accounts to trail balance
• Preform ad hoc duties as thought appropriate

• Previous bookkeeping experience

Leading Multinational in Limerick city is looking for an Accounts Payable Executive for an 11 month contract position.

In this role as an Accounts Payable Clerk: your duties will include

• Payment reconciliations
• Responsible for ensuring all processes outlined within the accounts payable procedures is adhered to
• Invoice registration including receipt of instructions, bank account check, and duplicate check.
• Vendor workflow including requesting independent verification & vendor set up on payment platforms
• Responsible for ensuring all processes outlined within the accounts payable procedures is adhered to
• Ad Hoc expense analysis as required.

The successful candidate 

• Will have a min 3 years experience in a similar role
• Coming from a multinational environment
• Advance skills in Microsoft packages, specifically outlook and excel, including pivot and v-lookup
• Must be able to prioritize tasks for self
• Excellent communication skills, proactive in resolving stakeholders queries

To apply for this role please contact Maria Sheehy on 021 4847131 or email msheehy@sigmar.ie  

Following your application for this specific role, Sigmar may contact you regarding other positions that we feel you may be suitable for. If you do not wish to be contacted about other opportunities please let us know. For further information please refer to the Privacy Statement on our website.

My client a well-established Dublin based construction company is looking to recruit a bookkeeper with strong administrative skills.

Book-Keeping - Main Duties

• Weekly workflow schedule needs to be applied, with the various deadlines being prioritised i.e. VAT, RCT,
• Supplier SetUp, Site Reference Application on ROS.
• Supplier Invoices – Delivery Docket Match, Input, review and ensure regular price checks overlap with QS.
• Debtor Invoices, Input and manage Debtors.
• RCT Returns on ROS and maintenance of excel spreadsheet for record keeping.
• VAT bimonthly reports, review, checks and filing.
• Payroll Software ideally set up to manage this inhouse but we would need to ensure the candidate is fully trained.
• Bank Transaction & Reconciliation, book all additional bank & credit card transactions.
• Provide timely reports providing Actual v Budget for each site on a regular basis.
• Fixed Asset Register A record of all fixed assets should be maintained and checked at least quarterly; particularly high value items held off site.
• Cash flow forecast prepared at the beginning of year with comparisons to actual monthly figures.
• Company Returns, need access to CRO, online companies’ office and ensure compliance with all regulatory requirements.
• BiWeekly/Monthly Meeting with Accountant. Either online or in person.

Employee Relations

• Onboarding new employees – including setting them up on relevant software, collating copies of permits/tickets, updating payroll/revenue and arranging contract documentation (either from our own template or through liaising with our appointed HR consultant)
• Managing timesheets – including payroll and recording annual leave/absences.
• Resolve employee queries as required.

Requirements

• Strong bookkeeping skills in a similar role ideally in construction.
• A gogetting attitude with the desire to push the company forward.
• Be flexible and driven as there is the opportunity to move into an office manager role soon.

My client a well-established North Dublin based construction company is looking to recruit a bookkeeper with strong administrative skills.

Book-Keeping - Main Duties

• Weekly workflow schedule needs to be applied, with the various deadlines being prioritised i.e. VAT, RCT,
• Supplier SetUp, Site Reference Application on ROS.
• Supplier Invoices – Delivery Docket Match, Input, review and ensure regular price checks overlap with QS.
• Debtor Invoices, Input and manage Debtors.
• RCT Returns on ROS and maintenance of excel spreadsheet for record keeping.
• VAT bimonthly reports, review, checks and filing.
• Payroll Software ideally set up to manage this inhouse but we would need to ensure the candidate is fully trained.
• Bank Transaction & Reconciliation, book all additional bank & credit card transactions.
• Provide timely reports providing Actual v Budget for each site on a regular basis.
• Fixed Asset Register A record of all fixed assets should be maintained and checked at least quarterly; particularly high value items held off site.
• Cash flow forecast prepared at the beginning of year with comparisons to actual monthly figures.
• Company Returns, need access to CRO, online companies’ office and ensure compliance with all regulatory requirements.
• BiWeekly/Monthly Meeting with Accountant. Either online or in person.

Employee Relations

• Onboarding new employees – including setting them up on relevant software, collating copies of permits/tickets, updating payroll/revenue and arranging contract documentation (either from our own template or through liaising with our appointed HR consultant)
• Managing timesheets – including payroll and recording annual leave/absences.
• Resolve employee queries as required.

 Requirements

• Strong bookkeeping skills in a similar role ideally in construction.
• A go-getting attitude with the desire to push the company forward.
• Be flexible and driven as there is the opportunity to move into an office manager role soon.

A well-established company Dublin North is seeking a stand-alone Bookkeeper to join their team, this is a very important role for the company, and they are seeking a capable and focused individual to join them.

This is a permanent role

If you are interested email me today and we can discuss the role in further detail: Valerie.briody@osobrne.ie

Responsibilities of Role

Admin

•             H&S Procedure Documentation, Implementation Review and Document Control.

•             Fleet management - CVRT, service, maintenance etc. and managing Velocity Fleet System

•             Dealing with incoming emailed queries, responding to emails, recording and monitoring leads and correspondence.

•             General ad-hoc admin duties as required.

Employee Relations

•             On boarding  new employees – including setting them up on relevant software, collating copies of permits/tickets, updating payroll/revenue and arranging contract documentation (either from our own template or through liaising with our appointed HR consultant)

•             Managing timesheets – including payroll and recording annual leave/absences.

•             Resolve employee queries as required.

Book-Keeping/Accounting

•             Weekly workflow schedule needs to be applied, with the various deadlines being prioritised i.e. VAT, RCT,

•             Supplier Set-Up, Site Reference Application on ROS, Budget Allocation in conjunction with our inhouse QS

•             Supplier Invoices – Delivery Docket Match, Input, review and ensure regular price checks overlap with QS. Query resolution.

•             Debtor Invoices, Input and manage Debtors.

•             RCT Returns on ROS and maintenance of excel spreadsheet for record keeping.

•             VAT bi-monthly reports, review, checks and filing.

•             Payroll - Software ideally set up to manage this inhouse but we would need to ensure the candidate is fully trained.

•             Bank Transaction & Reconciliation, book all additional bank & credit card transactions. Reconciliation should be a simple exercise once all transactions are correctly accounted for.

•             Accounts - I need to be provided with timely reports providing me with Actual v Budget for each site on a regular basis. Managed Accounts..

•             Fixed Asset Register - A record of all fixed assets should be maintained and checked at least quarterly; particularly high value items held off site.

•             Stock Valuation - This is certainly something that should be done at least Quarterly in conjunction with the foremen & Alan our Operations Manager.

•             Cashflow - We need a cash flow forecast prepared at the beginning of year with comparisons to actual monthly figures.

•             Company Returns, need access to CRO, online companies’ office and ensure compliance with all regulatory requirements.

•             Bi-Weekly/Monthly Meeting with Accountant. Either online or in person.

Requirements for role

Stand alone bookkeeper

IATI a distinct advantage

Excellent systems knowledge

Salary 35-40k

Car parking

Kitchen facility

For more information please apply through the link provided for the attention of Valerie Briody or call Osborne Recruitment on 01 598 4334

If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set - please attach your CV via the link provided

Please submit your updated CV in Word Format

Reporting to the Country/Cluster Leader, the HR Solutions Partner role will own and drive employee life-cycle processes such as Payroll, On-boarding, Off-boarding, Data Management, Time and Attendance and other transactional tasks for all employees within scope.

The HR Solutions Partner will treat employee, manager and HR inquiries on all relevant HR policies, processes, systems and employee programs.

• Associate’s degree with 3+ years of HR, payroll, call center or similar experience working with a high volume of transactions and managing vendors
• Proven track record of managing internal and external stakeholders
• Process driven, with strong understanding of HR processes, policies and systems (PeopleSoft/SAP, etc.)
• Strong sense of commitment and affinity towards continuous improvement
• Experience with administering HR systems, PeopleSoft and Taleo preferred
• HR policy and program administration experience a plus
• Intermediate level MS Office skills are required
• Excellent interpersonal, listening and communication skills with all levels of the organization

General Responsibilities

• Execute HR plans, processes, and programs aligned with business objectives and HR strategy.
• Collaborate with Global Process Owners (GPO) and Regional Process Owners (RPO) to ensure alignment with the standard global / regional processes;
• Manage and coordinate both the On-boarding and Off-boarding processes, ensuring that all the HR activities are completed for both newcomers and leavers;
• Manage all personnel administration (including offers and changes in labor relationship such as increases, bonuses and redundancies, letter preparation, employee file maintenance);
• Administer all relevant benefits, such as Private Pension, Contractual Insurance etc.;
• Ensure the HRMS system is up-to-date with accurate data, perform the transactions (such as new hires, promotions, pay changes, leaves of absence, etc) and provide HRMS self-service administration;
• Manage and respond to customer queries via ServiceNow, with a first contact resolution goal and create and maintain the knowledge articles for the country / cluster;
• Administer all aspects of the various HR policies and ensure compliance to all statutory regulations;
• Collaborate with the HR Solutions team, HRIT team, other HR departments and managers to resolve inquiries and issues and drive continuous improvement;
• Actively support enterprise and system and process improvement implementations (where applicable);

Payroll Responsibilities:

• Tie out each payroll processed to ensure all payments have been properly processed and appropriate taxes/deductions withheld as scheduled;
• Manage any payroll queries and payroll related documents which need to be issued
• Responsible for the execution of standard reports to finance
• Manage T&A data collection and ensure timely submission of all (in)variable data for payroll calculations, always assuring highest levels of accuracy
• Maintain current knowledge of regulatory policies and procedures that govern time collection, payroll processing and taxation;
• Ensure compliance with company benefit policies, enforce approved pay practices, and ensure statutory compliance;
• Maintain internal control procedures to ensure SOX compliance, segregation of duties and security access;

• Ensuring the accurate and timely end to end processing of the monthly payroll for the Company
• Calculating and processing BIK deductions for a significant Company fleet
• Administering third party deductions, i.e. Pension, VHI, Social Welfare, BIK, LPT
• Completing control checks prior to transmitting the final payment
• Work with the Finance Department to ensure payroll accruals are accurate
• Managing the payroll email inbox and related queries
• Compile specialised payroll reports
• Keep up to date with Revenue on line services and legislative changes including employment, taxation and social welfare which impact on
• Manage the time and attendance system (Softworks) including obtaining relevant paperwork and accurately recording all absences and updating HR records i.e. new employees, leavers, annual leave, absences etc
• Liaise with auditors on an annual basis

• Previous experience in a similar role covering end to end payroll processing
• IPASS qualified desirable
• Experience managing a large (in-house) payroll i.e. in excess of 100 employees
• Experience in updating and maintaining a time and attendance system
• High level of attention to detail and integrity
• Proficient user of MS Office, particularly Excel
• SAGE micro pay experience strong advantage

A mature shared services centre in Cork, Ireland, looking to source a quality candidate for this role.

• Process PO related invoices & tag these to correct POs/receipts in Oracle to ensure accurate coding & approval for payment.
• Process non-PO related invoices & check signatures to matrix to ensure accurate coding & approval for payment.
• Process & analyse financial data related to Accounts Payable, ensuring that all AP & VAT controls are performed in compliance with SOX.
• Review & validate all manual payments requests from your BUs.
• Perform Creditor reconciliations as requested.
• When required, actively contribute to achieve/exceed AP performance targets, as monitored in monthly AP operations reviews, including (but not limited to): Vendors with debit balances, Unprocessed invoices at month-end, Aged Trade/Intercompany payables review, IMPS rejections & returned payments, Allocation of direct debit invoices, Manual/Urgent payments, Voucher Processing Metrics, Discrepancy log (Trade/Intercompany) analysis, Recycle balance (Trade/Intercompany) at month-end, AP Bank Account reconciliations, Vendor to Voucher Differences, Potential duplicate voucher review etc.
• Support of the growth of AP by encouraging the transfer of PTP tasks to the SSC.
• Promote the culture, behaviour and environment defined in the Avery Dennison code of Ethics & Business Conduct.
• Contribute to the management of AP’s relationship with other SSC departments, Business Units, SSCNA, CitiBank & JPM.
• Contribute to the smooth running of the SSC by performing other tasks as required, incl Global & PTP projects.
• If required, assist in the training and development of other staff.
• Establish an environment where continuous improvement becomes a way of life.
• Always perform your tasks in compliance with SOX & Audit requirements.
• Attend regular team meetings.
• Resolve queries and issues, including those identified by other AP staff &
Business Unit staff.
• Assist with the review of metrics and statistics per defined operations review listing.

Educated to Certificate/Diploma level.

Resilient under pressure and able to quickly adapt to unforeseen work demands.
Committed approach to teamwork.
Willing to assume responsibility for resolving problems.
Excellent team player skills.
Ability to maintain and project a professional, helpful and courteous attitude under any circumstances.
Reliability and personal integrity.
Effective interpersonal skills.
Ability to listen to and communicate effectively within a team.