posted

30+ days ago

Location

Dublin

Description

Our Hotel operates a large amount of equipment and have maintenance technicians to perform regular checks and repairs on them. However, sometimes companies have maintenance needs that on-site teams can't keep up with. This calls for someone who can coordinate with third-party service providers to perform routine maintenance, which is exactly what the maintenance coordinator job description entails.

Maintenance coordinators are a vital part of a company's maintenance activities and quality control process.

However, maintenance coordinator job descriptions come with a lot of responsibilities, and it's important to know the complete set of duties that coordinators have to perform.

Basically, a maintenance coordinator is someone who schedules, procures, and manages maintenance supplies and services for companies.

They work directly under seniormaintenance supervisorsto organize third-party contractors for a variety of duties. Additionally, they coordinate maintenance efforts between company personnel.

Also called a junior maintenance manager, a maintenance coordinator performs tasks such as handling maintenance budgets and requisitions, completing work orders, making payments to maintenance service providers, etc.

The 'Coordinator' aspect of the job applies to several common areas such as facilities management, building maintenance, and general day maintenance, recordkeeping of equipment and supplies, and quality control as per the preventive maintenance programme

Here is a brief overview of their responsibilities:

+ Coordinate between maintenance staff for various tasks
+ Develop and utilize maintenance plans
+ Keep maintenance logs for minor equipment such as HVAC systems, light bulbs, basic electrical systems, etc.
+ Purchase cleaning supplies, tools, and working equipment for staff
+ Ensure maintenance safety and quality control protocols are met
+ Supervise repair work performed by third-party maintenance teams
+ Furthermore, a maintenance coordinator may be required to oversee general facilities maintenance tasks such as cleaning and waste management.
+ Most maintenance coordinators also function as administration point people and project coordinators.

Prime Responsibilities of Role

+ Carrying out Administrative works laid out by FM and in line with HILTON policies
+ Today, maintenance coordinators utilize software our CMMS (Synergy) to keep track of all the technicians in the field, the tools they are using, and various other elements.
+ However, before they delve into more diverse areas of their job, coordinators have to work in some basic maintenance capacities.
+ Here are the three prime responsibilities of today's maintenance coordinators.

Organizing Maintenance Personnel

With so much equipment in the Hotel, with several different types of maintenance workers. The Maintenance coordinator/Team Leader is responsible for coordinating with these workers for the basic upkeep of the property.

From supervising emergency repairs to ensuring safety codes are observed, they perform a variety of basic oversight and reporting around the office.

Additionally, they put together teams forroutine maintenance, sometimes assisting managers in relaying information to the field staff.

To organize maintenance personnel, a coordinator has to:

+ Communicate with various maintenance stakeholders in (and outside) the company
+ Call in skilled technicians (electricians, mechanics, plumbers, etc.) for specific tasks
+ Maintain maintenance quality control and compliance with building safety codes
+ Convey instructions from managers to on-site workers

In short, maintenance coordinators act as middlemen between management and technical staff.

Procure Equipment and Tools

Maintenance coordinators and technicians often work together to perform regular andEmergency worktasks.

However,Maintenance Techniciansneed tools and safety equipment, which coordinators procure for them on behalf of the company. In Line with FM guidance and budget

To buy equipment, a coordinator has to:

+ Get quotes from multiple vendors to find the best prices
+ Determine the repair needs of the equipment, and create a purchase list
+ Acquire the equipment and make payments out of the allocated budget
+ Make reports of purchases and forward them to senior management
+ Maintain a log of procurements

Modern data logging and reporting software has replaced the need to manually create hard copies of reports. These systems are usually easy to understand and operate, even for a new coordinator. Using our Hilton po system Birch street as per FM training and guidance.

+ Coordinate between maintenance staff for various tasks
+ Develop and utilize maintenance plans
+ Keep maintenance logs for minor equipment such as HVAC systems, light bulbs, basic electrical systems, etc.
+ Purchase cleaning supplies, tools, and working equipment for staff
+ Ensure maintenance safety and quality control protocols are met
+ Supervise repair work performed by third-party maintenance teams

Furthermore, a maintenance coordinator may be required to oversee general facilities maintenance tasks such as sanitation.

Most maintenance coordinators also function as administration point people and project coordinators.

Prime Responsibilities in Maintenance

From supervising emergency repairs to ensuring safety codes are observed, they perform a variety of basic oversight and reporting around the office.

Additionally, they put together teams forroutine maintenance, sometimes assisting managers in relaying information to the field staff.

To organize maintenance personnel, a coordinator has to:

+ Communicate with various maintenance stakeholders in (and outside) the company
+ Call in skilled technicians (electricians, mechanics, plumbers, etc.) for specific tasks
+ Maintain maintenance quality control and compliance with building safety codes
+ Convey instructions from managers to on-site workers

In short, maintenance coordinators act as middlemen between management and technical staff.

Manage Facility Maintenance and Upkeep

Most companies have an upkeep schedule that's developed according to facility maintenance needs.

These needs are determined by finding out equipment usage cycles throughout the company.

To manage upkeep, a coordinator has to:

+ Keep records of how many cycles the equipment goes through before requiring repair.
+ Track the office sanitation and building cleaning needs over a specific period of time.
+ Coordinate with engineers and management to develop maintenance schedules.
+ Supervise repair processes and log each procedure for future reference.

Full breakdown of Responsibilities

+ Liaising with Site Manager and team to schedule self-delivery PM's, Sub-Contractor PM's & reactive works.
+ Act as Sub-Contractor service point of contact & ensure c-ordination, issue & completion of PM & reactive tasks as assigned to Sub-Contractors.
+ Logging & updating site maintenance related tasks. Maintain logs and full records in support of all service activities.
+ Carry out various in-house PM tasks on site and on regional sites (Daily, Weekly, Monthly, and Annual).
+ Identify any building maintenance defects and report to landlord managing agents to rectify. Produce a weekly inspection report of findings.
+ Complete regular inspections of tenanted demise and identify any maintenance works required. Budget for and plan remedial works in agreement with Customer Produce a weekly inspection report of findings
+ Scheduling of contractor maintenance and reactive visits on site and on other sites.
+ Monitor and respond to faults, alarms, defects, etc. Arrange rectification works with appropriate specialist service provider or building managing agent as appropriate.
+ Issuing and managing internal method statements and risk assessment sign off.
+ Management of contract MSRA documents in advance of scheduled works.
+ Management, supervision and permitting of contractors on site.
+ Complete building familiarization and safety induction training for all new starters, completing induction checklist and maintain signed record
+ Provide regular updates to customer on occupancy levels and assist with space planning requirements to keep drawings up to date. Liaison with local management as needed to communicate updates or moves.
+ Maintain local filing system for O&M files, service records, contracts, OPCR process, etc
+ Maintain local asset registers in accordance with Customer process.
+ Carrying out basic maintenance tasks onsite as necessary.
+ Control of heating and cooling throughout building as required and in line with seasonal changes.
+ Arrange secure storage of deliveries if recipient not available to accept. Ensure correct transfer to recipient.
+ Assist in local line manager and building tenant meetings as required.
+ Assist in operational & project meetings as directed by FM Section.
+ Assist in solving operational problems as the arise

Qualifications/Requirements:

+ Proficiency in Microsoft Office applications including Word, Excel, and Outlook is required.
+ A good appreciation of Facilities, Maintenance, and Incident Management.
+ Demonstrate a good working knowledge of building services installations including HVAC/Electrical & other technical systems.
+ Experienced in maintaining commercial environments may be advantageous.
+ BMS systems familiarity.
+ Excellent Customer service.
+ Experience in CMMS and/or CAFM applications (SAP, Maximo, PEMAC, Concept Evolution, eMaint) is beneficial.
+ Awareness of Health & safety.
+ A flexible attitude and a proven record as a strong team player.
+ Reliable & a good timekeeper.
+ Be willing to develop new skills as needs arise.
+ Good communication (verbal & written) and interpersonal skills experience.
+ Good organisational skills and ability to prioritise workload efficiently & good problem-solving skills.
+ Ability to multitask and keep multiple customer issues in progress at once.
+ Be well organised with an ability to work on own initiative or as part of a team.
+ Utmost discretion and confidentiality in all matters relating to work is essential.
+ Facilities Management experience may be advantageous.

Desirable Qualifications/Requirements:

+ Qualified in a technical trade
+ Team leader experience
+ First aid trained

Job: _Engineering, Maintenance and Facilities_

Title: _Maintenance Team Leader_

Location: _null_

Requisition ID: _HOT07HMD_

EOE/AA/Disabled/Veterans
Source: Hilton