Administrator/Receptionist
FRS Recruitment
Galway, Galway
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JOB DETAILS
JOB TYPE
Temporary, Contractor, Full-time
SKILLS
Administrative Skills, Communication Skills, Data Entry, Detail Oriented, Distribution Management, Document Management, Documentation, Documentation Standards, Establish Priorities, Fast Food, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Proposal Writing, Spreadsheets, Time Management, Writing Skills
LOCATION
Galway, Galway
POSTED
9 days ago
My client who is based in Eyre Square, Galway is looking for an experienced Administrator to operate their front of house Reception area. The Administrator/Receptionist will support the administrative needs of the Building & Infrastructure division and will also be responsible for managing the main reception of the Galway office. The Administrator/Receptionist will work closely with and report to the Office Manager.
This role is initially for 6-8 months with the view to going perm for the right candidate.
This role is fully office-based.
Duties:
* Assisting with project and proposal administration, ensuring compliance with system processes and procedures-
* Assist with the preparation of proposal correspondence, ensuring all information is up to date .
* Assistance with the upkeep of management spreadsheets, data entry and document management
* Drafting project documentation such as Minutes, meeting records, letters etc
* Preparation of templates and other standard documents
* Assisting project teams in the preparation of presentations and collation of information
* Performing data entry tasks on a recurring basis such as the upkeep of commitments register, recording turnover figures.
* Coordinate front desk activities and the efficient management of incoming calls & emails including taking accurate notes
* Greet and welcome visitors / clients to the office
* Monitor staff movements in and out of the office
* Monitor visitor access and maintain security awareness
* Management & Distribution of incoming post and other deliveries
Requirements & Skills
* Working knowledge of Microsoft Word, Excel, and Outlook
* Strong attention to detail with the ability to multi-task and prioritise tasks
* Solid and professional written and verbal communication skills
* The ability to work on your own initiative
* Excellent time management and organisational skills
* Previous administrative and/or receptionist experience is essential for this role and only candidates with this background will be considered.
About the Company
F
FRS Recruitment
INDUSTRY
Staffing/Employment Agencies